Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board Meeting Minutes Aug. 9

Winnebago County Forest Preserve District

BOARD MEETING
District Headquarters
August 9, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Jay Ferraro Tom Hartley, Land & Development
Audrey Johnson Mike Durand, Golf
Gloria Lind – 5:55 Jamie Johannsen, Marketing
Cheryl Maggio Judi Day, Budget
Mary McNamara- Bernsten Steve Chapman, Finance

ROLL CALL
The meeting was called to order at 5:40. Recording secretary Ronelle Johnson called the roll. Six Commissioners were present. Gloria Lind arrived at 5:55.

PLEDGE OF ALLEGIANCE Randy Olson led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for August 2 were approved.

ACTION ITEM
Agreement with Tom Kalousek. Motion was made for the approval of Tom Kalousek’s retirement agreement by Mary McNamara-Bernstein, seconded by Audrey Johnson. Tom said he feels this is a good agreement for him and for the District, and he is willing to work beyond whatever date is expeditious to make the transition work. Randy indicated we are the lowest paying forest preserve district, which was part of the consideration. Since there were more specific questions relating to the matter, Audrey Johnson then made a motion to go into closed session.

CLOSED SESSION
The Board was polled, and there were two objections to closing the meeting, Randy Olson and Cheryl Maggio. The Board went into closed session at 5:55. Upon returning to open session at 6:24, Randy declared that no action was taken while in closed session.

Audrey Johnson moved to amend section 1 of the resolution, to read Tom Kalousek will receive retroactive pay of $26,503 on August 8 in accordance with the June 2011 Northern Illinois Executive Director Salary Survey. Judy Barnard seconded. No questions on the resolution as amended. Motion passed unanimously. Judi Day retyped the resolution as amended before signing.

BUDGET REVIEW
Presentation of 2011-12 draft line item budget – Tom Kalousek handed out budget folders to everyone present, which included spread sheets relating to the Corporate Fund, Capital Improvement Fund, Botanical Garden Fund, Liability Reserve Fund, Retirement Fund, and the Debt Service Fund. In addition to the budget, the following supplements were in the folders: Preliminary Budget, Wage and Salary Compensation Recommendation, Health Insurance Spreadsheet, a copy of the March 1 memo of the Organizational Realignment, Revised Proposed Marketing Strategy, Review of Labor Attorneys Cost from 2004 to Present, Descriptions of Capital Equipment, Projects, and Other Capital Related Expenditures, and the Land Advisory Council’s last Land Acquisition Priority List from 1999.

Tom explained the line item pages, the fund equities, and other documents in the packet, including the tax rates and the tax levies. He further explained that there was $516,000 in Corporate Fund and $346,000 in Capital Improvement Fund that have not yet been appropriated. Not included are any new positions, wage or salary adjustments, reserve deputies, additional support for Klehm or Severson, capital projects, equipment, and land purchases at this point. Tom advised the Commissioners that he would like them to have any questions ready for the August 24 board meeting. He also indicated that before the 24th, the District will have a listing of how staff would like money allocated.

Jay Ferraro asked how many positions there are currently. Judi Day answered 41 full-time positions, 1 unfilled full-time position, and 80+ seasonal positions. There was discussion as to what the rate increase was last year, which was 1% plus $175 stipend. Jay Ferraro wanted to know approximately what the 1% amounted to, and Judi Day said approximately $20,000. As of right now there is no increase in personnel budget, but that would be added. Tom suggested any further questions should be directed to Judi Day first, and she will direct them to the individual departments if needed. Cheryl Maggio inquired about the health insurance, specifically if the District has thought about having a PPO rather than an HMO. Steve Chapman responded that the District offers both choices to employees. Staff pay 15% of the cost. Cheryl also wanted to know if there was any discussion about increasing the amount the staff contributes, and if that was within the Board’s rights and jurisdiction. Steve Chapman responded that the union contract stipulates what union employees will pay.

DISCUSSION
Land Use Policy – Judi Barnard will have a statement concerning wind turbines ready for the Strategic Planning meeting on August 10. The ZBA meeting has been postponed to August 15, at Memorial Hall at 4:30.

CLOSED SESSION
Land acquisition – at 7:05, the Board was polled and went into closed session to discuss land acquisition. At 7:25, the meeting was reopened. Randy declared that no action was taken while in closed session.

ANNOUNCEMENTS
8/10 – Strategic Planning meeting
8/15 – Zoning Board of Appeals meeting at Memorial Hall
8/17 – Illinois Association of Conservation and Forest Preserve Districts at Byron Forest Preserve
8/24 – Next board meeting – Becky Kendall-Cook may make a presentation on demographics.
8/16-21 – Winnebago County Fair – the District will have a booth at the fair.

ADJOURN
Meeting was adjourned at 7:30.
Ronelle Johnson
Recording Secretary