Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes – Jan. 4

Winnebago County Forest Preserve District
Strategic Planning Committee meeting
4:00 Wednesday, January 4, 2012
District Headquarters

PRESENT STAFF
Judy Barnard – Chair Jamie Johannsen, Marketing
Audrey Johnson Judi Day, Budget
Mary McNamara Bernsten (4:10) Pam Clark Reidenbach, Planning
Mike Scheurich, Attorney

ABSENT GUESTS
Cheryl Maggio Sebastian T, WTVO
Stanley Campbell
Michael Eickman
Katie Townsend
Tim Gruner

Meeting was called to order by Chairman Judy Barnard at 4:05 PM. Minutes from the July 7 and 18 committee meetings were approved.

Update on strategic planning progress – Pam Clark Reidenbach gave an update on the progress of the focus groups, which were well attended and enthusiastic. Pam also had feedback via the questionnaires received from attendees at the County fair and comments via email. Judy suggested adding more groups, such as recreational groups representing disc golf, camping, etc. Pam distributed a preliminary strategic planning report: She said there was good feedback on core values. Preservation of land must be the key. Education is a strong part of preservation. In marketing, there is tremendous confusion between the District and the Rockford Park District and even the Police Department. People are willing to volunteer and become involved. Many said golf is not part of the District’s mission.

After data is collected, we should create a vision and broad goals of where we want to be and what’s preventing us from getting there. Judy hoped that the Board can define the goals before the search for Executive Director begins, so that types of qualifications can also be defined.

Replacement of Commissioner – Judy asked Mike Scheurich to clarify the process of replacing a Commissioner. Mike referenced the Statute that created our new board: “The board of commissioners shall, within 60 days after the date of the vacancy, upon the majority vote of the commissioners then serving, elect a person to serve for the remainder of the unexpired term.” He said that the process of getting to the point of voting is not defined in the Statute.

Mary McNamara Bernsten distributed materials from and described the process used to replace a board member at the Rockford Park District. Included were:

• the press release seeking commissioner candidates,
• a press release listing the names of the thirteen applicants,
• the candidate questionnaire, and
• the scoring matrix.

All thirteen applications were reviewed by all the board members as a whole. Director Tim Dimke and two board members devised the scoring matrix based on the candidate questionnaire. These three then chose the top three candidates, according to the scoring system, and the selection went to one of the top three. She said all the board members felt that they had a hand in the selection process. She particularly likes the idea of the Director participating in the process. Mary reiterated that both the District’s Code and the Statute specify that the commissioners elect the replacement.

Judy added that “We, the Commissioners, are entrusted to do what’s best for the District.”

Pam explained that she was asked to help in the search: develop a list of desirable traits, and wrap questions around the topics of conservation, education, recreation, marketing, etc.

Adjournment – Chairman Barnard adjourned the meeting at 4:41 PM.

Judi Day, recording secretary