Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes Oct. 25

Winnebago County Forest Preserve District

BOARD MEETING

District Headquarters

9:00 AM, October 25, 2012

 

PRESENT                                                                

Mary McNamara Bernsten – President                       STAFF

Judy Barnard                                                              Vaughn Stamm, Preserve Operations

Audrey Johnson                                                          Tom Hartley, Land and Development

Lee Johnson                                                                Mike Durand, Golf

Gloria Lind                                                                 Jamie Johannsen, Marketing

Cheryl Maggio                                                           Judi Day, Budget & Personnel

CONSULTANT

Pam Clark Reidenbach, Strategic Planning

ABSENT

Randy Olson                                                               GUESTS

Lenae Weichel

ROLL CALL

The meeting was called to order at 9:15 AM.  Recording secretary Judi Day called the roll.

 

INVOCATION and PLEDGE OF ALLEGIANCE    

Cheryl Maggio led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES    There were no additions or changes to the agenda.  Minutes of October 18 were approved.

 

STRATEGIC  PLANNING

Review of strategic planning process – Tom Kalousek reviewed the mission statement, four core values, four goals discussed in previous meetings.  He described the process as a four step:  thinking, planning, implementation, and evaluation.

 

2013 ANNUAL  WORK  PLANS

Tom directed a PowerPoint presentation prepared by the four District Directors.  The District’s three resources are physical, monetary, and personnel.  He prefaced the work plans with the thought that over 90% of staff priorities are the day-to-day operations and obligations.  The other 10% are troubleshooting, special projects, and new ideas.  The Board’s strategic priorities will be completed within the constraints of the budget and allocation of manpower.

 

Preserve Operations – Vaughn Stamm directs five departments – three preserve areas, natural resource crew, and facility and mechanical operations.  Other priorities include monitoring the risk management program, compliance with the union contract, and training of field staff.  The District has submitted an application for a grant to support a volunteer coordinator.

 

Land and Development – Tom Hartley’s priority is completing the development projects provided for in the budget.  He prepared a timeline and hourly schedule for each project.  Tom submits grants to various agencies for land acquisition. He is the District’s liaison with partner organizations and groups such as NLI and the Pecatonica Prairie Path Commission.  Tom’s part-time GIS technician has developed mapping programs and a data management program to inventory many aspects of District assets, starting with the species, diameter, and location of trees.  A summer intern spent his time developing macro data on District vegetation.

Golf Operations – Mike Durand is responsible for maintenance, food service, clubhouse operations, and merchandising for the District’s three golf courses.  Special projects include proposals for concession- aires; training of front line clubhouse personnel; golf instruction programs; and events such as playdays and tournaments.   Mike also monitors his end of risk management and union contract compliance, as well as PGA rules and procedures.

 

Marketing and Community Relations – Jamie Johannsen interacts with partner groups and civic organizations, giving video presentations and distributing the quarterly Four Rivers schedules of events happening in the environmental agencies.  She uses TV and newspaper, the District’s web page, and Facebook to educate and promote District facilities and events, such as Earth Day.  With the assistance of field staff, she will continue to develop new projects such as those initiated this fall.  Because of the $50,000 reduction in budget, some long-standing activities will have to be curtailed.

 

DISCUSSION

Mary remarked that the Board has been asked to look at the Big Picture and act with the best interests of the District in mind.  Judy commended Tom and his staff for the effort reflected in this presentation.  Pam congratulated the Board and the District staff for their hard work over the past two years culminating in a comprehensive strategic plan.  Next steps are implementation and evaluation.  The Board thanked Pam for her leadership during this process.

 

Mary gave an update on the Executive Director search process.

 

Judy suggested that administrative staff prepare a one-page sheet on general District information.  She also suggested that a code of ethics be prepared for future discussion.

 

Mary and Tom are scheduled to give a presentation to the Chamber of Commerce at their breakfast meeting on November 9.

 

ADJOURN

Meeting adjourned at 10:13 AM.

Next board meeting 5:30 PM, Monday, November 19, District Headquarters

 

 

 

Judi Day

Recording Secretary