Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes Sept. 5

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
September 5, 2012

PRESENT STAFF
Mary McNamara-Bernsten – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Audrey Johnson Mike Durand, Golf
Lee Johnson Tom Hartley, Land and Development
Gloria Lind Jamie Johannsen, Marketing
Cheryl Maggio Judi Day, Budget & Personnel
Steve Chapman, Finance
ABSENT
Randy Olson GUESTS
Nancy Johnson Joan Webster
Meg Dwyer Jeff Tilly
Larry Gustafson Ross Ellison
Bev Moore Eric Stromberg
Lenae Weichel

ROLL CALL
The meeting was called to order at 5:34 PM. Recording secretary Ronelle Johnson called the roll.

INVOCATION and PLEDGE OF ALLEGIANCE
Judy Barnard led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES
Minutes for August 22 were approved.

ACTION ITEMS

Election of Vice President – Tom Kalousek announced that with the recent change in presidency, there is a vacancy for the Vice President. Gloria Lind made a motion to nominate Judy. Motion passed unanimously. With Judy accepting the position of Vice President, the Treasurer position is now vacant; nominations will be requested on September 19.

Elimination of Position – At the August 22 board meeting, a resolution to defund the position of Director of Public Safety and Risk Management was introduced. Judy Barnard advised that, after advice of counsel, she moved to amend the defunding of the position of Director of Public Safety and Risk Management (from August 22) to eliminating the position of and disavowing a purported contract of employment for the position of Director of Public Safety and Risk Management. The amendment to the resolution carried unanimously. Judy then made a motion to eliminate the position of and disavowing a purported contract of employment for the position of Director of Public Safety and Risk Management. Motion passed unanimously.

Resolution repealing and rescinding: Audrey Johnson made a motion to approve the Resolution repealing and rescinding previous actions regarding the Forest Preserve District police force, specifically that the following resolutions and ordinances promulgated by Randal Olson and approved by the Board are hereby rescinded:
• Creation of District police force;
• Hiring, policy and procedures for police;
• Hiring standards for part-time police;
• Mutual Aid Agreement for police;
• National Incident Management System policy and training;
• LESO agreement with Department of Defense; and
• All other previous related actions and agreements.
With regards to the LESO agreement, Tom Kalousek advised that no equipment or property has been received. Cheryl Maggio asked if there was a list we could view if property was available. Tom advised that there is a list, but we are so far down on the list that the District really doesn’t get to benefit from the agreement. Judy then indicated that the Sheriff advised if the District doesn’t have our own police force it is not appropriate to apply for grants relating to law enforcement. Motion passed 5-1, Cheryl Maggio voted No.

Contract with Winnebago County Sheriff – The contract between the District and the Sheriff’s Department is due to end on September 30, 2012. It would be to the District’s advantage to amend the contract for the coming year. Since the District is now in the process of finalizing the 2013 budget, the staff would like the Board to give direction to the Executive Director to begin negotiations with the Sheriff’s Department regarding the terms of the new contract. Audrey made a motion and reinforced the recommendation of the Finance Committee to ask the Board to direct the Executive Director to begin contract negotiations with the Sheriff. Tom Kalousek would share the negotiations with the Board, and the Board would then approve the contract. Cheryl Maggio inquired about the funding of Terry Nordberg’s position, confirming it was in the Law Enforcement Department’s budget. Motion passed unanimously.

Contract with IAPD – Executive Director Search – In October, 2011, Tom Kalousek officially retired from his position of Executive Director. Since then, he has been acting Executive Director as a part-time employee of the District. A search for Executive Director was pursued by the Board of Commissioners, and 20 applications were received by the District. The Board ultimately rejected all applicants, and on May 16, 2012, it suspended the search. Staff would like the Board of Commissioners to give direction to the Executive Director to contract with the Illinois Association of Park Districts to begin a new search process to fill this position. Gloria inquired as to the cost and Tom estimated the cost to be $7,000-$9,000, which is included in the budget. Gloria then indicated she would like to discuss this matter in closed session and talk to the staff. She then reiterated that the District’s staff is excellent, she is confident in their abilities. Audrey reminded the Commissioners that when the District first started looking for a new Executive Director, it was her recommendation that the IAPD do the search. Since it was then decided to go a different route, now is the time to do it and get it done. Lee would like the candidates to have a natural science background and that should be included in the position description. The natural science requirement separates the Forest Preserves from the Park Districts due to the preservation. He also feels the District needs to go ahead with the IAPD search. Judy thought initially the District could save money by not going through IAPD, but now she feels we need professional assistance with the search, and this is the way to go and this would probably generate more qualified applicants. Cheryl agreed with Judy but would like the Board to meet with the search committee. Tom Kalousek clarified that the Board would contact and engage the services of IAPD, and the Board would be involved. Tom would not be involved. He then said IAPD assists with the screening process and facilitates it. IAPD would make a presentation to the Board as to the process. Gloria reiterated the competency of the staff and thinks the District needs to be careful and look at IAPD’s guidelines. This Board needs to offer our employees stability.

CLOSED SESSION
Audrey made a motion to go into closed session at 6:24. The meeting returned to open session at 7:18. No action was taken while in closed session.

Once back from closed session, Audrey Johnson moved to direct Tom Kalousek to contract with the Illinois Association of Park Districts to begin a new search process to fill the position of Executive Director. Motion passed unanimously.

UNFINISHED BUSINESS

Second review of 2013 budget – Judy Barnard advised that the Annual Budget and Appropriation Ordinance was reviewed by the Finance Committee on August 24, and the Committee approved the changes made by staff. She moved to recommend it to the Board for them to take action to lay it over as pursuant to the Illinois Municipal Budget Law. Therefore, the Finance Committee makes a motion to submit the Annual Budget and Appropriation Ordinance to the Board for their consideration. Section 5 of the Ordinance will be amended to read that the public hearing will be September 19 at 5:00 PM. Motion passed unanimously.

Budget and Appropriations Ordinance – Judy made a motion to lay over the Budget and Appropriations Ordinance to the September 19 Board meeting. Motion passed unanimously.

Levy Ordinance – Judy made a motion to lay over the Levy Ordinance to the September 19 Board meeting. Motion passed unanimously.

BOARD DISCUSSION
Committees – Mary would like to talk about the possibility of creating a few standing committees in the areas of finance, capital improvement and operations. She would also like to see a golf advisory committee, a partner group liaison to have representation at Severson Dells, Klehm, and Macktown Living History. Mike Durand indicated there has been a golf advisory group in the past, and he would request that the Board convey to the advisory group what its purpose is, and be very clear what their role would be. He also indicated that his experience with golf advisory groups in past were somewhat non-productive and interest was lost. Mary and Mike will get together to discuss a golf advisory group further. Cheryl would like to see a marketing committee formed since that is one of the areas the District is trying to improve. Audrey agrees it is good to have some of these committees, but she cautioned that it is not the Board’s job to micro-manage, and the Board does not want it to negatively affect the District’s employees. Judy would also like to see a committee on board governance. She feels this is a big need since the Board is all so new to this and this Board needs to focus on good governance in light of what has happened in the past. This also needs to be brought up in strategic planning. Mary would like to know if citizens should be on the standing committees. Cheryl feels that should be included in the strategic planning. Judy then indicated that strategic planning and codes and regulations should be a standing committee.

ADJOURN
Meeting adjourned at 7:20.
Next board meeting is 5:30 PM. Wednesday, September 19, at District Headquarters.

Ronelle Johnson
Recording Secretary