Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes February 21, 2018

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

February 21, 2018

 

PRESENT                                                     STAFF

Judy Barnard                                                  Mike Holan, Executive Director

Mike Eickman                                                 Steve Chapman, Finance

Audrey Johnson                                              Vaughn Stamm, Preserve Operations

Gloria Lind                                                      Tom Hartley, Land and Development

Cheryl Maggio                                                Jamie Johannsen, Marketing

Jeff Tilly

Jake Henry

 

 

ROLL CALL

The meeting was called to order at 5:31 PM, by President Barnard.  Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE    Jake Henry led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES      Minutes for January 17 were approved.  No changes or additions were made to the agenda.

 

NEW BUSINESS

Finance Report – Steve Chapman distributed three separate documents to the Commissioners.  The documents were entitled the Winnebago County Forest Preserve District Comparison of 2017 Actual Unaudited Revenues and Expenditures to 2017 Estimates (By Fund); Interim Financial Results; and Corporate Fund Details.  Steve reviewed all three reports in detail.

 

Agency/Strategic Plan Accomplishments – Mike Holan has distributed the 2017 Annual Accomplishments as well as the Strategic Plan.  Judy has asked the Commissioners to review them and email Mike with any questions, which he will then add to the agenda for March.  Judy thanked the staff for their hard work and asked the management to pass along the Board’s appreciation.

 

ACTION ITEMS

Bills for January – Mike Eickman made a motion, Audrey Johnson and Jeff Tilly seconded to authorize the payment of the bills for January in the amount of $437,887.82.  Motion passed unanimously. 

 

Bids for LP Forklift – The liquid propane (LP) powered forklift that needs to be replaced is for the Central Maintenance Facility.  The old forklift is 29 years old and is in need of replacement.  $30,000 was allocated for a LP powered Forklift in the 2018 budget in the Capital Equipment Fund.  Four bids were opened on January 25, with two meeting the required equipment specification and two not meeting minimum specifications.  Two additional bids were received late and therefore disqualified.  Staff is recommending the purchase of the Caterpillar P6000 Forklift from Equipment Depot even though it was not the lowest bid, because this model is equipped with programmable speed capability and it has a preferred operator seat design and cockpit configuration compared to the others.   This brand is also typically associated with better re-sale or trade in prices as well.  Staff is also recommending purchasing the additional extended warranty which adds 3 years and 8,000 additional hours to the base manufacturer warranty of 2 years and 2,000 hours.  Equipment Depot is also providing the highest trade in allowance for the old forklift.  Staff recommends awarding the purchase of the Caterpillar P6000 Forklift to Equipment Depot in the amount of $29,299.00 which includes purchase price, extended warranty added, and trade-in allowance applied. Audrey Johnson made a motion and Gloria Lind seconded, to approve a resolution for the purchase of the Caterpillar P6000 Forklift from Equipment Depot.  Motion passed unanimously.

 

Bids for Track Loader – The resource staff requested a compact track loader to improve work efficiency.  Money was budgeted in the 2018 budget for a track loader.  A track loader is a skid-steer loader with tracks.  Its primary use will be as a forestry mower to remove invasive species, such as honeysuckle.  The compact track loader offers the features such as an enclosed cab, better maneuverability on slopes and low impact on soil.  The equipment was advertised for bid.  Two bids were submitted.  The Bobcat T770 was the low bid and meets specifications.  Staff recommends the contract be awarded to Bobcat of Rockford.  Audrey Johnson made a motion and Jeff Tilly and Mike Eickman seconded, to approve a resolution for the purchase of the Track Loader from Bobcat of Rockford.  Motion passed unanimously.

 

BOARD DISCUSSION/COMMITTEE REPORTS

Sheriff’s Contract – Mike Holan has a meeting on Friday (2/24/18) with the Sheriff, a few deputies, Carla Pasqual, and Assistant States Attorney Dave Kurlinkus.  The County has a few questions regarding the contract.  Mike will advise the Commissioners as to the outcome of that meeting.  Mike also announced that he has spoken to Jay Sandine at the Rockford Park District regarding coordinating law enforcement efforts with them.  The Park District law enforcement officers are union and Mr. Sandine doesn’t think it is feasible to coordinate efforts with the Preserves.

 

STAFF REPORTS

Executive Director – Mike announced that the Rockford Register Star did an article promoting the Citizen Science Program.

 

Preserve Operations – Vaughn Stamm submitted a written report.

 

Land and Development – Tom Hartley submitted a written report.

 

Golf Operations – Mike Holan submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.  Jamie distributed a photo from a family from Highland Park that is helping to raise money for the Blandings Turtles Project at Deer Run.

 

Environmental Education – Ann Wasser submitted a written report.

 

Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.

 

Law Enforcement – Sheriff’s Department submitted a written report.

 

CLOSED SESSION

Audrey made a motion to go into closed session at 6:33 pm to discuss personnel, Gloria Lind seconded.  At 7:05, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

February 24 – Species Spotlight – Calling Frog at Forest Preserve Headquarters from 9:00 am-Noon

March 3 – Species Spotlight – Bumblebees at Forest Preserve Headquarters from 9:00 am-Noon

March 17 – Species Spotlight – Bats at Forest Preserve Headquarters from 9:00 am-Noon

March 24 – Species Spotlight – Butterfly at Forest Preserve Headquarters from 9:00 am-Noon

 

 

 

ADJOURNMENT

Meeting adjourned at 7:09 PM.

Next board meeting 5:30 PM, Wednesday, March 21, Preserve Headquarters

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary