Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes January 16, 2019

Forest Preserves of Winnebago County


Preserves Headquarters

January 16, 2019


PRESENT                                                     STAFF

Judy Barnard                                                  Mike Holan, Executive Director

Mike Eickman                                                 Steve Chapman, Finance

Audrey Johnson                                              Vaughn Stamm, Preserve Operations

Gloria Lind                                                      Tom Hartley, Land and Development

Cheryl Maggio                                                 Jamie Johannsen, Marketing

Jeff Tilly                                                           Ann Wasser, Education

Jake Henry                                                      Kim O’Malley, Human Resources/Volunteer Program



Alex Mills – Klehm Arboretum

Jenn Carotta – Sinnissippi Audubon

Stephanie Beilke – Audubon Great Lakes



The meeting was called to order at 5:33 PM, by President Tilly.  Recording secretary Ronelle Johnson called the roll.


PLEDGE OF ALLEGIANCE     Jake Henry led the assemblage in the Pledge of Allegiance.


APPROVAL OF AGENDA and MINUTES      Minutes for December 19, 2018 were approved.  No changes or additions were made to the agenda.



Audubon Important Bird Areas – Stephanie Beilke – Stephanie is a Conservation Science Associate from Audubon Great Lakes.  Due to the interest of having possible designated Important Bird Areas in the Preserves, she gave a presentation on the Important Bird Area Program that the Audubon Great Lakes Society sponsors.  Her program included what their organization does to assist in the designation of these areas, as well as the objectives of the program, and the criteria to have a designated Important Bird Area. She explained that at this point they are not actively pursuing applications for new sites but will accept them if submitted.



Update on Donation – Steve Chapman gave an update on the generous donation received by an anonymous donor in December.  The monies were deposited into an interest bearing CD account and within the next 60 days the endowment will be looked into and hopefully move forward as soon as possible. Mike passed around a letter for the board members sign to thank the anonymous donor for the donation.



The Grove – Ann Wasser announced that there is a possible opportunity for Severson to receive funding from Illinois Clean Energy Foundation for a public amenities grant for the Grove.  Ann talked to the program director about doing potential additions to the Grove.  The additions would be creating an earth bag structure with native plants growing over the top of it.  In addition, in the marshy and seasonal stream area, there has been some preliminary discussion of creating a “secret trail” with post logs that would lead to the paved trail loop.  Since the Board accepted the donation of the Grove, with the stipulation of the maintenance agreement, the Board is being apprised of the addition.


Mike Holan then announced that historically the preserves process for accepting project or improvement (asset) donations has been the partner agency apprises the Board of the asset, gets the go ahead and after it is complete, comes back to the Board to accept the donation of the asset along with stipulations of the maintenance of the asset. Mike is proposing a change in the process whereby the partner organizations come to the Preserves board explaining the improvement to be done and any stipulations that will be required long term, prior to the commencement of the project. The Board will then pass an Ordinance allowing the project if they decide to accept it. The partner organization will not need to come back to the Board to accept the asset as a donation after completion.



Appointment of Officers – The provisions of Section 8 of the Illinois Forest Preserve District Act authorize the President of the Board of Commissioner for the Forest Preserves of Winnebago County (FPWC) to appoint Officers for the FPWC.  The provisions of Article III, Section 3-2b of the Code of the Forest Preserves of Winnebago County authorize that the President, in addition to performing the duties prescribed by statute, shall appoint the Officers of the FPWC.  President Tilly does hereby appoint and the Board of Commissioners does hereby confirm the appointment of Audrey Johnson for Secretary, Steve Chapman for Treasurer, and Cheryl Maggio for Assistant Treasurer, as officers of the Forest Preserves of Winnebago County.  The Officers shall serve two-year terms of office, which terms shall commence on January 16, 2019 and shall conclude on December 1, 2020.  Judy Barnard made a motion and Gloria Lind  seconded to approve the appointment of the Officers of the Forest Preserves of Winnebago County.  Motion passed unanimously.


Bills for December – Gloria Lind made a motion, Mike Eickman seconded to authorize the payment of the bills for December in the amount of $341,073.15.  Motion passed unanimously. 


Acceptance of Bids for Five Preserve Vegetation Removal / Habitat Improvement – The forest preserve was awarded multiple grants to improve pollinator habitat funding at Cedar Cliff, Severson Dells, Four Lakes, Kieselburg and Stone Bridge Forest Preserves.  The five preserves were all bid at the same time but it was made known to the bidder that the low bid could be awarded on a preserve basis.  A total of seven bids were received.  The budget amount is $110,100.  The low bid for Severson Dells is for $16,222.50 to Cardno, Inc.; the low bid for Cedar Cliff is for $31,350 to Homer Tree Service; the low bid for Kieselburg is for $30,520 to Homer Tree Service; the low bid for Four Lakes is for $8,800 to Tyler’s Landscaping; and the low bid for Stone Bridge is for $20,274 to Tyler’s Landscaping for a total of $107,166.50.  Audrey Johnson made a motion and Gloria Lind seconded to award low bids to Cardno, Inc., Homer Tree Service, and Tyler’s Landscaping in the amounts stated.  Motion passed 5-1 (Jake Henry voted no).



Preserve Operations – Vaughn Stamm submitted a written report.  Vaughn also gave an update on the electrical service at the Hononegah Forest Preserve Campground.  The electrical service is deteriorating, and staff has turned off the service.  In the spring it will be determined what can be done, if anything.


Golf Operations – Golf Managers submitted a written report.


Land and Development – Tom Hartley submitted a written report.


Marketing and Community Relations – Jamie Johannsen submitted a written report.


Environmental Education – Ann Wasser submitted a written report.  Ann announced a new upcoming program entitled Unplug 815.  More details to come soon.


Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.


Law Enforcement – Sheriff’s Department submitted a written report.



Alex Mills announced that Klehm was awarded a $5,000 grant from Northern Illinois Community Foundation for Latino community support.  Klehm is located in a very diverse section of Rockford which is a highly populated Latino area.  The grant will translate the trail guide into a Hispanic trail guide, as well as bilingual signage, materials and maps throughout Klehm.  This will also include a bilingual survey.



Meeting adjourned at 6:41 PM.

Next board meeting 5:30 PM, Wednesday, February 20, 2019, Preserve Headquarters



Respectfully Submitted,

Ronelle Johnson

Recording Secretary