Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes January 20, 2016

Winnebago County Forest Preserve District


Preserves Headquarters

January 20, 2016



PRESENT                                                                 STAFF

Judy Barnard                                                              Mike Holan, Executive Director

Mike Eickman                                                             Vaughn Stamm, Preserve Operations

Audrey Johnson                                                         Tom Hartley, Land and Development

Cheryl Maggio                                                            Mike Durand, Golf Operations

Mary McNamara Bernsten                                         Jamie Johannsen, Marketing

Jeff Tilly                                                                      Don Miller, Education

       Kim O’Malley, Volunteer Coordinator


Gloria Lind




The meeting was called to order at 5:30 PM, by President Barnard. Recording secretary Ronelle Johnson called the roll.


PLEDGE OF ALLEGIANCE     Audrey Johnson led the assemblage in the Pledge of Allegiance.


APPROVAL OF AGENDA and MINUTES     Minutes for December 16, 2015 were approved. No changes or additions were made to the agenda, however Judy asked for an update on the Atwood well.



Bills for January – Mike Eickman made a motion and Audrey Johnson seconded to authorize the payment of the bills for January in the amount of $772,913.80. Motion passed unanimously.


Vehicle Purchase – As part of the 2016 capital budget, the board approved a replacement for a 2005 Ford F250 ¾ ton 4×4 pickup truck with a snow plow and a salt spreader attached that has 102,000 miles. It was prioritized for replacement because of severe corrosion issues involving the bed and box rusting off of the frame. The current State Bid Contract #4018025 awarded to Miles Chevrolet in Decatur, Illinois, provides for a 4×4 pickup truck which meets the specifications needed by the Forest Preserves for this application. The replacement truck would be a 2016 Chevrolet 2500 series standard cab, 4×4 pickup truck with a snow plow prep package. Total cost is $31,214.00. Staff budgeted $32,000 for this truck in the 2016 budget. The truck will be used as a daily preserves vehicle, as well as a plow vehicle. The 2005 truck being replaced will be repurposed and recommitted to the golf courses. Jeff Tilly made a motion, seconded by Mary McNamara Bernsten to approve the purchase of a replacement pickup truck with a snow plow package and salt spreader. Motion passed unanimously.


Seven Options for Stratetic Land Conservation and Management Plan – The Land Advisory Council has developed criteria and options for the acquisition of land held as forest preserve properties. The Council has developed seven options for the Strategic Land Conservation and Management Plan regarding land acquisition and is asking the Board to provide direction as to which of the seven options the Council should use while developing their Strategic Plan and for potential future purchases. After discussing all seven options, Audrey Johnson made a motion and Mike Eickman seconded, to adopt items 2, 3, & 4. Option 2 is to acquire more critical properties to increase operations and management of existing property; Option 3 is to acquire properties with significant natural resource value; and Option 4 is to complete acquisitions in Kishwaukee Gorge. Motion passed unanimously.




Atwood Well – Mike Durand gave an update on the Atwood Well. Great Lakes Water has submitted an estimate for Phase 3 and Phase 4 for the repair, which is rebuilding, reinstallation and resetting of the well. The estimate totals $30,600. That is the only estimate received at this time. There are a few other estimates that are anticipated to be received.



Procedural Changes for Reservations – Mike Holan announced that there will be online reservations this year for campgrounds as well as shelter houses. Reservations begin Monday, February 1. Previously reservations would be received in person or over the phone. This year, the first day (February 1) will be in person and phone reservations only. For the phone-in reservations on February 1, the person making the reservation will need to come to Headquarters that day to pay and sign the application that day, (previously the reservation was held for 2 weeks to make payment and sign the application and return it). As of February 2, online reservations will be open and people will be able to make a reservation and pay online.


Selection Options for the Land Advisory Council to pursue into the future – On January 4, the majority of the Commissioners met with Jerry Paulson and Tom Hartley to discuss procedural criteria for land purchases for the future. The Council has developed seven options for the Strategic Land Conservation and Management Plan regarding land acquisition. Judy Barnard then reviewed the Preserve Addition Policy Options that the Council presented to the Commissioners. In addition, Tom Hartley created a Land Acquisition Summary that prioritizes and presents a guideline for the Land Advisory Council. The Council is asking the Board to provide direction as to which of the seven options the Council should use while developing their Strategic Plan and potential future purchases.


Update of Strategic Plan – Goal #1 –Judy Barnard wants to start reviewing the Strategic Plan Goals and goal #1 is being reviewed at this meeting. Goal #1 is to Demonstrate excellence and good stewardship in management of natural resources. The board and staff reviewed Goal #1 of the strategic plan and its objects and determined the goal and objectives were still pertinent. Staff gave updates on the objectives of goal #1. Judy would like to have a meeting on Thursday, February 4, to discuss Goals 2 & 3.


Partner Group Updates – Mary McNamara Bernsten has gone to Sand Bluff’s board meetings. Since Mike Eickman has also been attending the meetings, she would like to keep the Board updated with the goings on with Sand Bluff’s board meetings.



Preserve Operations – Vaughn Stamm submitted a written report.


Golf Operations – Mike Durand submitted a written report.


Land and Development – Tom Hartley submitted a written report.


Marketing and Community Relations – Jamie Johannsen submitted a written report.


Education – Don Miller submitted a written report.


Law Enforcement – Terry Nordberg submitted written report.



Audrey made a motion to go into closed session at 7:09 pm. At 7:54, the meeting returned to open session. No action was taken while in closed session.





Meeting adjourned at 7:54 PM.

Next board meeting 5:30 PM, Wednesday, February 17, District Headquarters



Respectfully Submitted,

Ronelle Johnson

Recording Secretary