Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes July 20, 2016

Forest Preserves of Winnebago County

BOARD MEETING

The Ledges Golf Course

July 20, 2016

 

 

PRESENT                                                                  STAFF

Judy Barnard                                                                Mike Holan, Executive Director

Audrey Johnson                                                           Steve Chapman, Finance

Gloria Lind                                                                    Vaughn Stamm, Preserve Operations

Cheryl Maggio                                                              Tom Hartley, Land and Development

Mary McNamara Bernsten                                            Mike Durand, Golf Operations

Jeff Tilly

 

ABSENT                                                                    GUESTS

Mike Eickman                                                              Lee Johnson

Jerry Paulson

 

 

ROLL CALL

The meeting was called to order at 5:35 PM, by President Barnard. Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Audrey Johnson led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES     Minutes for June 15, 2016 were approved. No changes or additions were made to the agenda.

 

PRESENTATIONS and PUBLIC PARTICIPATION

No presentations or public participation

 

CLOSED SESSION

Audrey made a motion to go into closed session at 5:37 pm. At 7:05, the meeting returned to open session. No action was taken while in closed session.

 

Land Acquisition – It is the consensus of the Board to proceed with the purchase of the Larson & Johnson’s properties. The Board directed Tom Hartley to move forward with both properties as well as get an appraisal on the Hoisington property.

 

ACTION ITEMS

Bills for June – Audrey Johnson made a motion, and Gloria Lind seconded to authorize the payment of the bills for July in the amount of $610,212.95. Motion passed unanimously.

 

Budget Amendment – At the May 18, 2016 Board meeting a resolution was passed to purchase fifty new 2016 EZGo TXT golf cars in the amount of $107,400 (net cost after trade allowance of existing fleet) from EZGo division of Textron, Inc. Funds were allocated in the 2016 capital budget for a 3 year lease/purchase agreement in the amount of $75,000 for the replacement of the rental golf cars at Atwood homestead Golf Course. Funds are available in the 2016 cash balance of the Corporate Fund in the amount of $32,400 in addition to the budgeted amount of $75,000 in the 2016 Capital Fund for the replacement of the rental golf cars. A Resolution to purchase fifty new 2016 EZGo TXT golf cars in the amount of $107,400 was passed by a 3-1 vote at the May 2016 Board of Commissioner meeting. Gloria Lind made a motion, and Audrey Johnson seconded, for an ordinance for a Budget Amendment using $32,400 from the Corporate Fund cash balance in addition to $75,000 from the Capital Improvement Fund is requested to make a total of $107,400 available for purchase of the fifty 2016 EZGo golf cars. Motion passes 4-1. (Cheryl Maggio voted no).

 

Union Contract – The Preserves has been operating with a Collective Bargaining Agreement with the International Union of Operating Engineers Local 150, which expired on October 31, 2014. After successful negotiations between the Preserves and Local 150, the bargaining unit members, who are employees of the Preserves, ratified the contract presented to them on July 18, 2016. The new Collective Bargaining Agreement will be in effect from November 1, 2014 to October 31, 2018. The staff is recommending approval of this contract subject to the terms being reduced to writing and included in the final and binding collective bargaining agreement between the parties. Audrey Johnson made a motion, and Gloria Lind seconded, to approve the contract with the International Union of Operating Engineers Local 150 for a 4 year period commencing on November 1, 2014 and ending on October 31, 2018, subject to the terms being reduced to writing and included in the final and binding collective bargaining agreement between the parties. Motion passed unanimously.

 

UNFINISHED BUSINESS

Electrical Upgrade – Campground – Tom Hartley gave an update on the electrical improvements. Phase 1 is done at Seward. Judy Barnard would like to call a separate meeting to discuss specifically the campgrounds, including the electricity upgrades needed in the campgrounds, possible future expenditures, as well as brainstorming ideas to use partnerships in the campgrounds.

 

BOARD DISCUSSION/COMMITTEE REPORTS

Board Canoe Trip – Don Miller has suggested August 1 at 5:30 at Kishwaukee River Forest Preserve for the Board canoe trip. The trip will include a 20 minute safety instruction session before the trip continues and will then float down to Atwood Park, which will take approximately an hour and a half. On this tour, four or five preserves will be seen. Commissioners are to let Mike Holan know by July 28 if attending.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm submitted a written report. Vaughn announced that on August 11 there will be a canoe river trash sweep. The canoes will be leaving out of Espenscheid at 8:30. Vaughn also distributed a thank you note from National Multiple Sclerosis director thanking them for the use of Oak Ridge Forest Preserve and accommodating 1500+ cyclists for their fundraiser.

 

Golf Operations – Mike Durand submitted a written report.

 

Land and Development – Tom Hartley submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.

 

Education – Don Miller submitted a written report.

 

Law Enforcement – Terry Nordberg submitted written report.

 

ANNOUNCEMENTS and COMMUNICATIONS

July 23rd – River Seining in the Kishwaukee at Oak Ridge Forest Preserve from 10am to11:30am.

July 23rd – Draw With Me: Plants and Animals at Hononegah Campground from 2pm to 3pm.

August 20th – R.E.A.P. Workday and Guided Butterfly Hike at Kieselburg Forest Preserve from 9am to

12pm.

 

 

 

ADJOURNMENT

Meeting adjourned at 7:30 PM.

Next board meeting 5:30 PM, Wednesday, August 17, District Headquarters

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary