Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes June 20, 2018

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

June 20, 2018

 

PRESENT                                                     STAFF

Judy Barnard                                                  Mike Holan, Executive Director

Mike Eickman                                                 Vaughn Stamm, Preserve Operations

Cheryl Maggio                                                Tom Hartley, Land and Development

Jake Henry                                                     Jamie Johannsen, Marketing

    Ann Wasser, Education

 

ABSENT                                                        GUESTS

Audrey Johnson                                              John Rader- Baker Tilly

Gloria Lind

Jeff Tilly

 

ROLL CALL

The meeting was called to order at 5:33 PM, by President Barnard.  Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Cheryl Maggio led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES      Minutes for May 16 were approved. One change was made to the agenda, the Audubon Society could not make it to the meeting.  They will reschedule.

 

PRESENTATIONS and PUBLIC PARTICIPATION

Baker Tilly Audit Results – John Rader – John Rader introduced himself and presented the Audit Results for the year ending 10/31/17.  He stated that the staff was great to work with, very cooperative and the audit went well.  Baker Tilly made a few recommendations to the Preserves and received a good audit.

 

ACTION ITEMS

Bills for May – Jake Henry made a motion, Mike Eickman seconded to authorize the payment of the bills for May in the amount of $586,491.86.  Motion passed unanimously. 

 

Prevailing Wage – In order to comply with State Statutes concerning bids on construction projects, the District is required to make available to any employers or contractors the prevailing rate of hourly wages for tradesmen in the County of Winnebago.  The schedule of hourly rates in Winnebago County was obtained from the Internet.  The prevailing wage is set by the State of Illinois, Department of Labor and the County.  Mike Eickman made a motion and Cheryl Maggio seconded to approve the resolution to determine the general prevailing rate of hourly wages in Winnebago County.  Motion passed unanimously.

 

Establishing a Not-for-Profit – The Forest Preserves of Winnebago County leverages its funds with grants wherever possible.  Some grant opportunities are only available to not-for-profit groups and not available to governmental agencies.  A not-for-profit arm of the Preserves could apply for and receive those grants on behalf of the Preserves.  Judy is recommending that the Board of Commissioners of the Forest Preserves of Winnebago County establish a not-for profit arm of the Preserves to be a representative of the Preserves and to be named at a future date.  Cheryl Maggio recommends laying this item over until the next meeting.

 

Acceptance of Bids for Severson Dells Roof Replacement – The Severson Dells Education Center is in need of a new roof. The existing shingles are wood shake.  Unfortunately the cost of wood shakes has risen significantly and was not considered a cost effective alternative that would fit within the existing $55,000 capital budget. Architectural asphalt shingles were considered the best solution for a new roof, but Director Wasser expressed an interest in a metal roof replacement. A metal roof would last longer but comes with additional cost. The bids distributed with multiple options including polymer infused asphalt shingles, architectural asphalt shingles, and metal roof options of standing seam and stone coated metal shingles. Bid documents were sent to ten contractors and publicly advertised. Four contractors submitted bids. The lowest overall base bid was submitted by Custom Construction System, LLC for polymer infused shingles, but later they withdrew their base bid preferring to install the stone coated metal shingles (Decra). The next low bid was alternate #5 for architectural shingles installation at $51,000 by Filotto Construction. They were also the next low for the base bid but did not recommend the base bid as a superior product. Staff recommends the award of Alternate #5 to Filotto Construction for $51,000.   Cheryl Maggio would like to see Filotto Construction references.  Judy has requested that this be held over to July when a full board is present. Judy Barnard made motion, Cheryl Maggio seconded to lay this item over until July.  Motion passed unanimously.

 

UNFINISHED BUSINESS

Board Tour – Judy announced that for the Board Tour this year she would like to go to the areas where the most improvements have been made.  Those places could include all three golf courses, Ledges, Macktown, and Atwood.  Judy asked about touring Cedar Cliff.  Mike mentioned that Cedar Cliff will be difficult to get to and he is going to try and get a video of the improvements at Cedar Cliff, as well as videos of the other preserves that may be difficult to get into.  Judy asked Mike to send out a notice to the Commissioners requesting availability.

 

NEW BUSINESS

Cedar Bluffs (Cedar Cliff) – Jake Henry asked about the burning of the trees at Cedar Bluffs (Cedar Cliff).  Since there is no burning in Winnebago County, he wondered how they could burn.  Vaughn advised that through the EPA the Preserves gets permits to burn as part of restoration.  Jake suggested that it would be a good idea to give neighbors a heads up in the future.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace and Bryan Helmold, submitted a written report.

 

Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp & Mark Freiman submitted a written report.  Vaughn updated the Commissioners on the gaming machines.  Machines have been delivered and they are waiting for a “go live” date from the State of Illinois.  Vaughn also announced that an opinion poll, asking golfers if a $1 (resident) or $2 (non-resident) greens fee increase dedicated toward capital improvements on the golf courses would be acceptable, is currently in place at each golf course, and so far people have been responding favorably.  The poll will run for the entire season.

 

Land and Development – Tom Hartley submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.  Nature Fiesta went very well, it was well attended and it was the biggest and best one yet.

 

Environmental Education – Ann Wasser submitted a written report.  Ann announced Severson was awarded a three year Americorp Grant for $120,000 which will provide environmental education staff for Severson, as well as natural resource staff for Mike Groves, NLI, and Byron Forest Preserve, which Ann will administer.  In addition, Severson was also awarded an Illinois Clean Energy Grant, which will provide tree planting at Severson, as well as trail repairs, and restoration.

 

Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.

 

Law Enforcement – Sheriff’s Department submitted a written report.

 

CLOSED SESSION

Mike Eickman made motion to go into closed session at 7:09 to discuss personnel issues.  At 7:29, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

June 27 – Wildflower Walkabout at Deer Run Forest Preserve, Wednesday at 6:00pm

July 21 – Nurture Nature at a R.E.A.P. Volunteer Workday at Colored Sands Forest Preserve, Saturday from 9:00am – 12:00pm

 

ADJOURNMENT

Meeting adjourned at 7:37 PM.

Next board meeting 5:30 PM, Wednesday, July 18, Preserve Headquarters

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary