Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes March 17, 2021

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

March 17, 2021

 

PRESENT                                                      STAFF

Judy Barnard                                                  Mike Holan, Executive Director

Mike Eickman                                                 Steve Chapman, Finance

Audrey Johnson                                              Vaughn Stamm, Preserve Operations

Gloria Lind                                                       Ann Wasser, Education

Jeff Tilly                                                           Tyler Knapp, Golf Maintenance

      Mark Freiman, Golf Maintenance

 

ABSENT                                                        GUESTS                                                                               

Jake Henry                                                     Alex Mills, Klehm Arboretum

Cheryl Maggio

 

ROLL CALL

The meeting was called to order at 5:31 PM, by President Tilly.  Recording secretary Kristy Knapp called the roll.

 

PLEDGE OF ALLEGIANCE     Gloria Lind led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES      Minutes for February 17, 2021 were approved. No changes or additions were made to the agenda.

 

PUBLIC PARTICIPATION

Introduction of AmeriCorps Member – Ann Wasser introduced a new AmeriCorps member, Jillian Neece, who will be helping Kim and Mike Groves with the R.E.A.P. workdays and will also help Andrea with the Community Science Program. Jillian gave a brief background on herself.

 

NEW BUSINESS

Statement of Economic Interest – Mike Holan reminded the Commissioners to send in their Statement of Economic Interest by May 1st to avoid further fines or penalties.

 

ACTION ITEMS

Bills for February – Judy Barnard made a motion, Audrey Johnson seconded to authorize the payment of the bills for February in the amount of $349,095.83.  Motion passed unanimously.

 

Acceptance of Bids for Fairway Mower – This item is a replacement fairway mower for Atwood Homestead Golf Course. $52,000 was allocated for a fairway mower in the 2021 Capital Budget. One bid was opened on March 3rd, with the bidder meeting or exceeding the required equipment specifications. Staff is recommending the purchase of the John Deere 6500A Precision Cut Fairway Mower from JW Turf because it meets and or exceeds the minimum required specification, falls within budgeted amount, and is the only bid. Staff is also recommending purchasing the additional extended warranty offered for a period of three (3) additional years at a cost of $1,248.33 per year for a total additional cost of $3,745.00. By purchasing this extended warranty the Fairway Mower would be covered under warranty for a period of 5 years total, where 2 years is manufacturer base warranty and 3 years extended manufacturer warranty. Staff recommends awarding the purchase of the John Deere 6500A Fairway Mower to JW Turf in the amount of $51,193.15.  Mike Eickman made a motion and Audrey Johnson seconded to approve the purchase of a John Deere 6500A Fairway Mower.  Motion passed unanimously.

 

Acceptance of Bids for Trim Mower – This item is a replacement golf trim mower for Atwood Homestead Golf Course. $36,000 was allocated for a golf trim mower in the 2021 Capital Budget. Three bids were opened on March 3rd, with only one bid meeting or exceeding the required equipment specifications. Staff is recommending the purchase of the Toro 3500 D Groundsmaster Mower from Reinders, Inc. because it meets and or exceeds the minimum required specification. Additionally, because of the complex hydraulic systems associated with this mower, staff is also recommending purchasing the additional comprehensive warranty, which is $815. This provides comprehensive coverage for a total of 5 years and/or 3500 hours to the drivetrain and hydraulic systems. Staff recommends awarding the purchase of the Toro 3500 D Groundsmaster Mower to Reinders, Inc. in the amount of $35,113.00. Audrey Johnson made a motion and Gloria Lind seconded to approve the purchase of a Toro 3500 D Groundsmaster Mower.  Motion passed unanimously.

 

Acceptance of Bids for Greens Mowers – This item is a replacement of three (3) greens mowers, one for Ledges, one for Atwood, and one for Macktown.  $104,000 was allocated for three (3) greens mowers in the 2021 Capital Budget. Three bids were opened on March 3rd, with only one bid meeting or exceeding the required equipment specifications. Staff is recommending the purchase of the Toro 3150 Q Greens Mowers from Reinders, Inc. because this is the only mower, which meets and or exceeds the minimum required specification. Additionally, staff would point out that for the three golf courses combined, there are 13 greens mowers, for which there are three cutting heads required for each of these mowers. There are also 2 greens mower units that have specialty rollers or brush attachments on them. Currently all of the units are Toro brand and regardless of the age of each unit, the cutting heads, rollers, and brushes fit universally. Each of the courses also have additional cutting heads, which makes for less down time for the machine when sharpening the cutting heads, which enables more efficiency in the operations. Currently the three golf courses have 48 additional single or dual point cutting heads and 6 additional verti-cut heads with a combined replacement value of $105,000. One additional brush and 3 rollers with a replacement value of $7,000. Current additional cutting heads from John Deere would cost $3,000 each or $9,000 per mower if purchased separately new. Staff does not find it reasonable to convert over to a different brand of machine without negatively impacting day-to-day operations and the Capital Budget for many years to come. Therefore, staff recommends awarding the purchase of three (3) Toro 3150 Q Greens Mowers to Reinders, Inc. in the amount of $97,335.00. Audrey Johnson made a motion and Gloria Lind seconded to approve the purchase of three (3) Toro 3150 Q Greens Mowers.  Motion passed unanimously.

 

Acceptance of Bids for Compact Utility Tractor – This item is replacement Compact Tractor for Ledges Golf Course. $35,500 was allocated for a compact tractor in the 2021 Capital Budget. Two bids were opened on March 3rd, with both bidders meeting or exceeding the required equipment specifications. Staff is recommending the purchase of the John Deere 4052R Compact Tractor from JW Turf because it is the lowest bid. Staff is also recommending purchasing the additional extended warranty offered for a period of three (3) additional years at a total cost of $1,072. By purchasing this extended warranty the compact tractor would be covered under warranty for a period of 5 years total, where 2 years is manufacturer base warranty and 3 years extended manufacturer warranty. Staff recommends awarding the purchase of the John Deere 4052R Compact Tractor to JW Turf in the amount of $33,329.11. Judy Barnard made a motion and Mike Eickman seconded to approve the purchase of the John Deere 4052R Compact Tractor. Motion passed unanimously.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace and Bryan Helmold submitted a written report.

 

Land and Development – The Natural Resource Staff submitted a written report.

 

Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp & Mark Freiman submitted a written report. Vaughn announced that the golf courses may open early next week. Atwood Homestead will open first, then Ledges and lastly Macktown.

 

Environmental Education – Ann Wasser submitted a written report.

 

Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.

 

CLOSED SESSION

Audrey Johnson made a motion to go into closed session at 5:52 pm.  At 7:05 pm, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

 

ADJOURNMENT

Meeting adjourned at 7:06 PM.

Next board meeting 5:30 PM, Wednesday, April 21, Forest Preserve Headquarters

 

 

Respectfully Submitted,

Kristy Knapp

Recording Secretary