Board of Commissioner Minutes March 20, 2019
Forest Preserves of Winnebago County
BOARD MEETING
Preserves Headquarters
March 20, 2019
PRESENT STAFF
Jeff Tilly Mike Holan, Executive Director
Audrey Johnson Steve Chapman, Finance
Cheryl Maggio Vaughn Stamm, Preserve Operations
Judy Barnard Tom Hartley, Land and Development
Jake Henry Kim O’Malley, Human Resources/Volunteer Program
ABSENT GUESTS
Mike Eickman Alex Mills, Klehm Arboretum
Gloria Lind
ROLL CALL
The meeting was called to order at 5:31 PM, by President Tilly. Recording secretary Ronelle Johnson called the roll.
PLEDGE OF ALLEGIANCE Audrey Johnson led the assemblage in the Pledge of Allegiance.
APPROVAL OF AGENDA and MINUTES Minutes for February 20, 2019 were approved. No changes or additions were made to the agenda.
PRESENTATIONS and PUBLIC PARTICIPATION
No public participation on this date.
UNFINISHED BUSINESS
Endowment Update – Steve Chapman gave a brief update on the endowment received in December 2018. Steve stated that the funds are invested. Mike Holan and Steve have talked to the Community Foundation regarding the endowment. In addition, they have a meeting scheduled with Savant to get an idea of what types of endowment programs are offered. They will bring their ideas and suggestions back to the Board.
NEW BUSINESS
Reception for new IDNR Director – Judy announced that Colleen Calahan is the new director for IDNR. Judy would like to host a reception for her at Klehm and invite environmental groups and have her talk to the different groups.
Auditors Report – Steve Chapman announced that the Auditors Report is in the process of being completed and they will present the report at the April board meeting.
ACTION ITEMS
Bills for February – Audrey Johnson made a motion and Cheryl Maggio seconded to authorize the payment of the bills for February in the amount of $301,429.45. Motion passed unanimously.
Acceptance of Bids for Fertilizers & Chemicals – Fertilizers and pesticides are used for application on Preserve golf courses and forest preserve restoration sites. These products are handled and applied by personnel licensed by the Illinois Department of Agriculture. These quantities are similar to last year’s and are budgeted out of various departments. All fertilizers, insecticides, herbicides and fungicides included in this bid are registered through the Environmental Protection Agency and have been approved for use on public golf courses and forest preserves. Staff recommends the approval of these products and suppliers. Judy Barnard made a motion and Audrey Johnson seconded to approve the purchase of fertilizers and chemicals for a total price of $63,232.54. Motion passed unanimously.
Sheriff’s Contract –The Winnebago County Sheriff’s Department has provided police services in the past within forest preserves located in Winnebago County under an intergovernmental cooperation agreement with the Forest Preserves of Winnebago County. The Winnebago County Sheriff is agreeable with continuing to provide police services within the Forest Preserves of Winnebago County and the Forest Preserves of Winnebago County is agreeable to continue those services the Winnebago County Sheriff’s Department is providing. Pursuant to the Illinois Intergovernmental Cooperation Act, the Downstate Forest Preserve Act and Article VI, Section 10 of the Constitution of the State of Illinois, the County of Winnebago and the Forest Preserves of Winnebago County have the power to enter into intergovernmental cooperation agreements of this nature. The term of this Agreement, once adopted, shall begin October 1, 2018 and shall terminate on September 30, 2020, unless renewed in writing by both parties prior to that date after review by the Forest Preserves of Winnebago County Executive Director and the Winnebago County Sheriff thereafter by direction of the Board of Commissioners. From October 1, 2018 through September 30, 2020, contract costs for salaries and benefits shall be as follows: One 12-month Senior Deputy for a total annual cost of $108,775.75 (charged at a rate equal to 9 months); One 12-month Level D Deputy for a total annual cost of $92,299.97 (charged at a rate equal to 9 months), for a total annual cost of the contract of $201,075.72. From October 1, 2018 through September 30, 2020, the increase in contract cost for salaries and benefits shall be direct increased cost per the Fraternal Order of Police contract. Audrey Johnson made a motion and Cheryl Maggio seconded to accept the Intergovernmental Agreement between the Forest Preserves of Winnebago County and the Winnebago County Sheriff’s Department for police services. Motion passes 3-1 (Jake Henry voted no).
STAFF REPORTS
Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace, and Bryan Helmold submitted a written report.
Land and Development – Tom Hartley submitted a written report.
Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp and Mark Freiman submitted a written report. Vaughn announced Atwood is slated to open Friday morning, March 22. It is possible a second course will open a week to 10 days after that.
Marketing and Community Relations – Jamie Johannsen submitted a written report.
Environmental Education – Ann Wasser submitted a written report.
Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.
Law Enforcement – Sheriff’s Department submitted a written report.
ANNOUNCEMENTS and COMMUNICATIONS
March 23 – Species Spotlight – Bats, Grassland Birds, and Bluebird Nest Boxes at Forest Preserve Headquarters from 9:00 am – Noon
April 6 – Species Spotlight – Bumblebees and Odonata at Forest Preserve Headquarters from 9:00 am – Noon
ADJOURNMENT
Meeting adjourned at 6:11 PM.
Next board meeting 5:30 PM, Wednesday, April 17, Preserve Headquarters
Respectfully Submitted,
Ronelle Johnson
Recording Secretary