Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes March 20, 2019

Forest Preserves of Winnebago County


Preserves Headquarters

March 20, 2019


PRESENT                                                     STAFF

Jeff Tilly                                                          Mike Holan, Executive Director

Audrey Johnson                                              Steve Chapman, Finance

Cheryl Maggio                                                Vaughn Stamm, Preserve Operations

Judy Barnard                                                   Tom Hartley, Land and Development

Jake Henry                                                      Kim O’Malley, Human Resources/Volunteer Program


ABSENT                                                        GUESTS

Mike Eickman                                                 Alex Mills, Klehm Arboretum

Gloria Lind



The meeting was called to order at 5:31 PM, by President Tilly.  Recording secretary Ronelle Johnson called the roll.


PLEDGE OF ALLEGIANCE     Audrey Johnson led the assemblage in the Pledge of Allegiance.


APPROVAL OF AGENDA and MINUTES      Minutes for February 20, 2019 were approved. No changes or additions were made to the agenda.



No public participation on this date.



Endowment Update – Steve Chapman gave a brief update on the endowment received in December 2018.  Steve stated that the funds are invested.  Mike Holan and Steve have talked to the Community Foundation regarding the endowment.  In addition, they have a meeting scheduled with Savant to get an idea of what types of endowment programs are offered.  They will bring their ideas and suggestions back to the Board.



Reception for new IDNR Director – Judy announced that Colleen Calahan is the new director for IDNR.  Judy would like to host a reception for her at Klehm and invite environmental groups and have her talk to the different groups.


Auditors Report – Steve Chapman announced that the Auditors Report is in the process of being completed and they will present the report at the April board meeting.



Bills for February – Audrey Johnson made a motion and Cheryl Maggio seconded to authorize the payment of the bills for February in the amount of $301,429.45.  Motion passed unanimously. 


Acceptance of Bids for Fertilizers & Chemicals – Fertilizers and pesticides are used for application on Preserve golf courses and forest preserve restoration sites.  These products are handled and applied by personnel licensed by the Illinois Department of Agriculture.  These quantities are similar to last year’s and are budgeted out of various departments.  All fertilizers, insecticides, herbicides and fungicides included in this bid are registered through the Environmental Protection Agency and have been approved for use on public golf courses and forest preserves.  Staff recommends the approval of these products and suppliers.  Judy Barnard made a motion and Audrey Johnson seconded to approve the purchase of fertilizers and chemicals for a total price of $63,232.54.  Motion passed unanimously.

Sheriff’s Contract –The Winnebago County Sheriff’s Department has provided police services in the past within forest preserves located in Winnebago County under an intergovernmental cooperation agreement with the Forest Preserves of Winnebago County.  The Winnebago County Sheriff is agreeable with continuing to provide police services within the Forest Preserves of Winnebago County and the Forest Preserves of Winnebago County is agreeable to continue those services the Winnebago County Sheriff’s Department is providing.  Pursuant to the Illinois Intergovernmental Cooperation Act, the Downstate Forest Preserve Act and Article VI, Section 10 of the Constitution of the State of Illinois, the County of Winnebago and the Forest Preserves of Winnebago County have the power to enter into intergovernmental cooperation agreements of this nature.  The term of this Agreement, once adopted, shall begin October 1, 2018 and shall terminate on September 30, 2020, unless renewed in writing by both parties prior to that date after review by the Forest Preserves of Winnebago County Executive Director and the Winnebago County Sheriff thereafter by direction of the Board of Commissioners.  From October 1, 2018 through September 30, 2020, contract costs for salaries and benefits shall be as follows:  One 12-month Senior Deputy for a total annual cost of $108,775.75 (charged at a rate equal to 9 months); One 12-month Level D Deputy for a total annual cost of $92,299.97 (charged at a rate equal to 9 months), for a total annual cost of the contract of $201,075.72.  From October 1, 2018 through September 30, 2020, the increase in contract cost for salaries and benefits shall be direct increased cost per the Fraternal Order of Police contract.  Audrey Johnson made a motion and Cheryl Maggio seconded to accept the Intergovernmental Agreement between the Forest Preserves of Winnebago County and the Winnebago County Sheriff’s Department for police services.  Motion passes 3-1 (Jake Henry voted no).



Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace, and Bryan Helmold submitted a written report.


Land and Development – Tom Hartley submitted a written report.


Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp and Mark Freiman submitted a written report.  Vaughn announced Atwood is slated to open Friday morning, March 22.  It is possible a second course will open a week to 10 days after that.


Marketing and Community Relations – Jamie Johannsen submitted a written report.


Environmental Education – Ann Wasser submitted a written report.


Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.


Law Enforcement – Sheriff’s Department submitted a written report.



March 23 – Species Spotlight – Bats, Grassland Birds, and Bluebird Nest Boxes at Forest Preserve Headquarters from 9:00 am – Noon

April 6 – Species Spotlight – Bumblebees and Odonata at Forest Preserve Headquarters from 9:00 am – Noon



Meeting adjourned at 6:11 PM.

Next board meeting 5:30 PM, Wednesday, April 17, Preserve Headquarters


Respectfully Submitted,

Ronelle Johnson

Recording Secretary