Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes March 21, 2018

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

March 21, 2018

 

PRESENT                                                     STAFF

Judy Barnard                                                   Mike Holan, Executive Director

Mike Eickman                                                 Steve Chapman, Finance

Audrey Johnson                                              Tom Hartley, Land and Development

Gloria Lind                                                      Jamie Johannsen, Marketing

Cheryl Maggio                                                Ann Wasser, Education

Jake Henry                                                      Kim O’Malley, Human Resources/Volunteer Program

Jeff Tilly – 5:35                                               Tyler Knapp, Golf Course Maintenance Manager

 

ROLL CALL

The meeting was called to order at 5:30 PM, by President Barnard.  Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Audrey Johnson led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES      Minutes for February 21, 2018 were approved.  One change was made to the agenda, PDRMA Accreditation was added to the Presentations.

 

PRESENTATIONS & PUBLIC PARTICIPATION

New Layout for Displays – Ann Wasser announced that the staff at Severson has made many improvements, changes, and upgrades including new flooring, painting, and general cleaning out of the building.   The new improvements will help make the space inside as educational as the space outside.  In addition there have been several new exhibits added including Nature’s Architects, Trees of Severson Dells, Hall Creek Wildlife, Dells Habitat, Birds of Northern Illinois and a History of the Severson Family and Property.  Lastly, Ann announced that there will be a three dimensional model of the property made for people to familiarize themselves with the outside property.

 

Email Access – Mike Holan announced that a few Commissioners have had trouble accessing the Winnebago Forest email.  Mike distributed an instruction sheet for Commissioners to access their Forest Preserve email.  Judy then asked all Commissioners to access their Forest Preserve emails as soon as possible and contact Mike if they continue to have problems.

 

Master Plan – Tom Hartley develops all of the master plans for the Preserves to use as a planning and restoration tool.  The purpose of the master plan is to act as a guide for future development and also acts as a catalyst for future ideas.  Tom explained the process of creating a master plan, which includes an inventory of existing features, utilities, surrounding land uses, future plans, and geological issues and features.  In addition, a few things that are taken into consideration are health and safety concerns, relevance of existing features, possible future features, plant and wildlife, use patterns and whether any of these things are good or bad for the potential site.  He also distributed examples of master plans that he has created.

 

PDRMA – Accreditation – The Preserves insurance carrier is PDRMA (Park District Risk Management Agency).  The Preserves have to go through an Audit where PDRMA is making sure the Preserves are in compliance with inspections, safety, etc.  All field staff assist PDRMA with the Audit. Mike Holan announced that the Preserves have been at a Level A accreditation for the past two audits which is the highest level you can get, which requires a score of 97% and above.  The Preserves have again received an accreditation from PDRMA for receiving the Level A accreditation for the past three years.  This is a big accomplishment for the field staff as it is a lot of work.  The Preserves passed with a score of 97.5%. Mike congratulated all of the field staff for all of their hard work.  Judy thanked the staff for their hard work as well.

 

NEW BUSINESS

Endowment Fundraiser – Judy Barnard and Audrey Johnson would like to have a fundraiser for the endowment fund.  Judy is seeking approval from the Board to proceed with a fundraiser.  If anyone would like to help, please let Judy know.

 

 

ACTION ITEMS

Bills for February – Audrey Johnson & Gloria Lind made a motion, and Jeff Tilly seconded to authorize the payment of the bills for February in the amount of $405,782.17.  Motion passed unanimously. 

 

Acceptance of Bids for Fertilizers & Chemicals – Bids were received for fertilizers and chemicals.  These materials are used for application on the preserve golf courses and restoration sites.  These products are handled and applied by personnel licensed by the Illinois Department of Agriculture.  These quantities are similar to last year’s and are budgeted out of various departments.  All the fertilizers, insecticides, herbicides and fungicides included are registered through the Environmental Protection Agency and have been approved for use on public golf courses and forest preserves.  Staff recommends the approval of these products and suppliers.  Audrey Johnson made a motion and Mike Eickman & Gloria Lind seconded, to approve the purchase of fertilizers and chemicals for a total price of $55,828.05.  Motion passed unanimously.

 

Sheriff’s Contract – The Winnebago County Sheriff’s Department has provided police services in the past within forest preserves located in Winnebago County under an intergovernmental cooperation agreement with the Forest Preserves of Winnebago County.  The Sheriff is agreeable with continuing to provide police services within the Forest Preserves of Winnebago County and the Forest Preserves of Winnebago County is agreeable to continue those services the Sheriff’s Department is providing.  The Intergovernmental Agreement, once adopted shall begin October 1, 2017 and shall be renewable annually after review by the Forest Preserves of Winnebago County Executive Director and the Winnebago County Sheriff thereafter by direction of the Board of Commissioners.  The total annual contract cost, beginning October 1, 2017, will be $197,460.72.  Mike Eickman made a motion and Audrey Johnson seconded to accept the Intergovernmental Agreement between the Forest Preserves of Winnebago County and the Winnebago County Sheriff’s Department for Police Services.  Motion passes – 5-1 (Jake Henry voted no)

 

 

BOARD DISCUSSION/COMMITTEE REPORTS

The Gathering at Macktown – Char Ferguson dropped off a few tickets to the Gathering on April 28 & 29.

 

Statement of Economic Interest – Mike Holan asked all Commissioners to fill out the form and return it by May 1.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace and Bryan Helmold submitted a written report.

 

Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp and Mark Freiman submitted a written report.

 

Land and Development – Tom Hartley submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.

 

Environmental Education – Ann Wasser submitted a written report.  Ann announced that the new app iNaturalist is applicable in the Preserves.  In addition, Wildflower Walkabouts are all scheduled and begin at the end of April.

 

Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.

 

Law Enforcement – Sheriff’s Department submitted a written report.

 

 

ANNOUNCEMENTS and COMMUNICATIONS

March 24 – Species Spotlight – Butterfly at Forest Preserve Headquarters from 9:00 a.m. to Noon

April 6 – Botanica Luncheon at Klehm Arboretum from 10:00 a.m. – 2:00 p.m.

 

ADJOURNMENT

Meeting adjourned at 6:36 PM.

Next board meeting 5:30 PM, Wednesday, April 18, Colored Sands Forest Preserve

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary