Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioner Minutes September 18, 2019

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

September 18, 2019

 

PRESENT                                                     STAFF

Judy Barnard                                                  Mike Holan, Executive Director

Mike Eickman                                                 Steve Chapman, Finance

Audrey Johnson                                              Vaughn Stamm, Preserve Operations

Cheryl Maggio                                                Jamie Johannsen, Marketing

Jeff Tilly                                                           Ann Wasser, Education

Jake Henry                                                      Kim O’Malley, Human Resources/Volunteer Program

 

ABSENT                                                        GUESTS

Gloria Lind                                                      Alex Mills, Klehm

                                                                       Mike Marti, Sugar River Adventures, LLC

 

ROLL CALL

The meeting was called to order at 5:35 PM, by President Tilly.  Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Judy Barnard led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES      Minutes for August 21 were approved.  No changes or additions were made to the agenda.

 

PRESENTATIONS and PUBLIC PARTICIPATION

Sugar River Adventures – Vaughn Stamm introduced Mike Marti, the owner of Sugar River Adventures, LLC.  Vaughn reminded everyone that Mike is the outfitter that the Preserves granted a Special Use Permit to in August.  His Special Use Permit runs through October allowing his company to use Forest Preserves canoe launches to launch his rental equipment such as kayaks, canoes and river tubes to people interested in doing water sports on the Sugar River.  Sugar River Adventures’ goal is to enhance residents experience on the Sugar River by allowing them to rent canoes, kayaks and river tubes, as well as, in the future, providing shuttle service to the river.  They are gearing up and preparing for the 2020 season.  Sugar River Adventures, LLC would like to target youth organizations and young adults to give them the experience of sports on the river.  They are focused on safety, awareness, watercraft usage and education.  More information can be found at sugarriveradventures.com.  Mr. Marti believes there will still be plenty of days for people to enjoy and be on the river in October.

 

Preserves Commercial – Mike Holan showed the new commercial that is currently running.  The commercial runs on multiple channels approximately 400 times per month.

 

NEW BUSINESS

Sugar River Adventures – Mike  asked the Commissioners if there was a decision on whether or not they wanted to go with an agreement or Special Use Permit for Sugar River Adventures, LLC to operate in the 2020 season.  After much discussion, it was decided to get copies of his insurance, waiver, policies, procedures, and safety protocols.  In addition, the Commissioners will revisit this over the winter months before a decision is made for the 2020 season.

 

ACTION ITEMS

Bills for August – Judy Barnard made a motion, Mike Eickman seconded to authorize the payment of the bills for August in the amount of $823,247.81.  Motion passed unanimously. 

 

Acceptance of Budget & Appropriations Ordinance Layover – The Winnebago County Forest Preserve District fiscal year budget operates from November 1 through October 31 each year.  The District’s Board of Commissioners has been presented the proposed 2019-2020 Annual Budget and Appropriation Ordinance for review and adoption.  The District is required to layover the budget for a period of at least 30 days for public review and comment before it is adopted by the Board.  Audrey Johnson made a motion and Cheryl Maggio seconded that the Board will layover the 2019-2020 Annual Budget and Appropriation Ordinance for public review and comment until the October 23, 2019 Board meeting.  Motion passed unanimously.

 

Levy Ordinance Layover – The Winnebago County Forest Preserve District fiscal year budget operates from November 1 through October 31 each year.  The District’s Board of Commissioners have been presented a proposed tax levy that must be approved to finance the 2019-2020 Annual Budget and Appropriations Ordinance that has been presented to the Board.  The District is required to layover the tax levy for a period of at least 30 days for public review and comment before it is adopted by the Board.  Mike Eickman  made a motion and Cheryl Maggio seconded that the Board will layover the 2019-2020 Tax Levy for public review and comment until the October 23, 2019 Board meeting.  Motion passed unanimously.

 

Tax Abatement –  Pursuant to 35 ILCS 200/18-165, the Forest Preserves of Winnebago County may order the County Clerk to abate any portion of its taxes on the property located within the Preserves taxing district.  Such an abatement shall not exceed a period of ten years.  The total aggregate amount of abated taxes for all taxing districts within Winnebago County may not exceed $4,000,000.  On November 12, 2018, the Board of Commissioners of the Forest Preserves of Winnebago County approved Ordinance #18-1003 to enter into an Intergovernmental Agreement between the Rockford Park District and the Preserves to abate the taxes on the recreational facility known as Magic Waters Waterpark.  Rockford Park District entered into a lease agreement with Six Flags MW, LLC, lease of Magic Waters Waterpark for 10 years with an additional option to renew the lease.  Judy Barnard made a motion and Cheryl Maggio seconded that the Preserves Board of Commissioners and the Forest Preserves of Winnebago County orders the Winnebago County Clerk to abate the Forest Preserves of Winnebago County’s share the real estate taxes that may be levied against the property identified as Magic Waters, 7820 North Cherryvale Boulevard, Cherry Valley, Illinois.  Roll Call Vote taken.  Motion passed unanimously.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm, Scott Stewart, Scott Wallace & Bryan Helmold submitted a written report.

 

Golf Operations – Vaughn Stamm, Rich Rosenstiel, Tyler Knapp & Mark Freiman submitted a written report.

 

Land and Development – Tom Hartley submitted a written report.  Mike Holan announced that prior to Tom’s retirement, he completed the Master Plans binder.  All Commissioners were given a copy.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.

 

Environmental Education – Ann Wasser submitted a written report.  Ann reminded everyone that the Severson breakfast is September 26 at Orchard Ridge Farms on Yale Bridge Road.

 

Human Resources/Volunteer Program Report – Kim O’Malley submitted a written report.  Kim announced that on Thursday, November 7 is the volunteer appreciation Open House at Preserve Headquarters.  She also announced that Friday, December 6 is the employee recognition luncheon.

 

Law Enforcement – Sheriff’s Department submitted a written report.

 

Executive Director – Mike Holan distributed an employee staffing overview from 2014-2019. Mike also mentioned that Board members must check their Forest Preserves email account as that is the email address that is specified on the FPWC website for the public to contact Board members at.

 

ANNOUNCEMENTS and COMMUNICATIONS

September 21 – Nurture Nature at a R.E.A.P. Volunteer Workday at Cedar Cliff Forest Preserve

Saturday from 9:00am-Noon

September 26 – Breakfast for the Dells Fundraiser at The Pavilion at Orchard Ridge Farms, Thursday from 7:30am-8:30am

September 28 – Forest Quest Scavenger Hunt

October 13 – Autumn at the Arboretum at Klehm Arboretum, Sunday from 10:00am-3:00pm

October 17-20 – Frenchman’s Frolic at Macktown Living History Center, Thursday-Sunday

Colored Sands Forest Preserve Birding is happening every weekend sunrise to sunset on Saturdays and Sundays, sunrise to noon

 

ADJOURNMENT

Meeting adjourned at 7:00 PM.

Next board meeting 5:30 PM, Wednesday, October 23, Preserve Headquarters;

Budget Hearing at 5:15 on Wednesday, October 23, Preserve Headquarters

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary