Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioners Minutes February 17, 2016

Forest Preserves of Winnebago County

BOARD MEETING

Preserves Headquarters

February 17, 2016

 

PRESENT                                                                  STAFF

Judy Barnard                                                                Mike Holan, Executive Director

Audrey Johnson                                                           Steve Chapman, Finance

Gloria Lind                                                                    Vaughn Stamm, Preserve Operations

Cheryl Maggio                                                              Tom Hartley, Land and Development

Mary McNamara Bernsten                                           Mike Durand, Golf Operations

Jeff Tilly                                                                        Jamie Johannsen, Marketing

    Don Miller, Education

 

ABSENT                                                                    GUESTS

Mike Eickman – via phone                                          Adam Poulisse, Rockford Register Star

                                                                                    Lee Johnson

 

ROLL CALL

The meeting was called to order at 5:35 PM, by President Barnard. Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Gloria Lind led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES     Minutes for January 20, 2016 and February 4, 2016 were approved. Agenda was modified to move closed session to the beginning of the meeting. No other changes or additions were made to the agenda.

 

PRESENTATIONS and PUBLIC PARTICIPATION

Extension of Bonds – Steve Chapman – Steve gave a brief overview of the Issuance of Limited General Obligations Bond, Series 2016. The criteria for issuing these bonds is that the bonds have to be spent on land acquisition. The amount that could be issued is approximately $2.4 million, however that would extend the capital appreciation bond 10 years. Judy clarified and reiterated that this is simply for a point of information.

 

ACTION ITEMS

Bills for January – Mary McNamara Bernsten made a motion and Cheryl Maggio seconded, to authorize the payment of the bills for January in the amount of $394,737.35. Motion passed unanimously.

 

Macktown Sewer Pump Replacement and Related Parts – The Macktown Cloubhouse Sanitary Sewer System operates with a lift station. The lift station pumps are 20 years old and are in need of replacement. Bid documents to replace the pumps, control panel and related parts were prepared and publicly bid through the County Purchasing Department. A total of 2 bids were received and another one was received past the due date and therefore was rejected. The low bidder for base bid one-the replacement of two new grinder pumps and related parts and to keep the clubhouse open during the replacement-and alternates 1-4 including the installation of a new control panel was Geostar Mechanical for $13,385. The project is within the budget amount provided in the 2016 budget. Audrey Johnson made a motion, Gloria Lind and Mary McNamara Bernsten seconded, to accept the base bid one and alternate 1-4 to Geostar Mechanical in the amount of $13,385. Motion passed unanimously.

 

 

 

BOARD DISCUSSION/COMMITTEE REPORTS

Update of Strategic Plan – Goals 4 & 5 – Goal 4 is to promote community-supported, value-driven, mission-centered revenue streams. The reason for this goal was because of the challenging changes in the tax base. Under goal 4, there were three objectives that were set. The first objective was to pursue non-tax revenue opportunities. In response to that, a land acquisition fund was set up at the Community Foundation, no money has been raised yet, but the fund is there, and an endowment fund has been set up. One thought with the endowment fund was to pursue a Carol Star Challenge Grant sometime in the future. , Grants have been received and used, sponsors have been utilized, video gaming has been established, and the Preserves is running its own concessions at Macktown Golf Course. The second objective was to create a comprehensive fund development plan. This was done in 2015 and Judy will send it out to everyone so it can be updated for this year.   The final objective of goal 4 was to initiate steps to assess feasibility and rationale of pursuing a referendum. Judy thinks this needs to be explored and the best person to bring in to talk about that is Brook McDonald from The Conservation Foundation. Judy would like to invite him to the April meeting so the Preserves can see all that it would entail. It was decided that Goal 5 will be re-evaluated in March.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm submitted a written report. Vaughn highlighted that the web-based purchase system has gone well for shelter reservations so far and soon on-line reservations for campground will be taken. Vaughn announced that approximately 40% of the total shelterhouse reservations to date have been done online. As a result shelterhouse reservations have increased.

 

Golf Operations – Mike Durand submitted a written report.

 

Land and Development – Tom Hartley submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report. Jamie reminded everyone of the Citizens Science Plants of Concern program is on February 27, and the Frog Survey is being held on March 5.

 

Education – Don Miller submitted a written report.

 

Law Enforcement – Terry Nordberg submitted written report.

 

CLOSED SESSION

Audrey made a motion to go into closed session at 5:36 p.m. At 6:45, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

Judy announced she attended the Conservation Congress at McHenry County College. She will give a full report in March. She also mentioned that she would like the Preserves to consider hosting a conference in February 2017.
ADJOURNMENT

Meeting adjourned at 7:32 PM.

Next board meeting 5:30 PM, Wednesday, March 16, Preserves Headquarters

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary