Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioners Minutes November 18, 2015

Winnebago County Forest Preserve District

BOARD MEETING

Forest Preserves Headquarters

November 18, 2015

 

PRESENT                                                                 STAFF

Judy Barnard                                                              Mike Holan, Executive Director

Mike Eickman                                                             Steve Chapman, Finance

Audrey Johnson                                                          Vaughn Stamm, Preserve Operations

Gloria Lind – 5:43 pm                                                  Tom Hartley, Land and Development

Cheryl Maggio                                                             Mike Durand, Golf Operations

Mary McNamara Bernsten                                          Jamie Johannsen, Marketing

Jeff Tilly                                                                       Don Miller, Education

 

GUESTS

Lee Johnson

Jerry Paulson

 

ROLL CALL

The meeting was called to order at 5:36 PM, by President Barnard. Recording secretary Ronelle Johnson called the roll.

 

PLEDGE OF ALLEGIANCE     Mary McNamara Bernsten led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES     Minutes for October 21, 2015 were approved. No changes or additions were made to the agenda.

 

ACTION ITEMS

Bills for November – Mary McNamara Bernsten made a motion, Mike Eickman, seconded to authorize the payment of the bills for November in the amount of $614,183.91. Motion passed unanimously.

 

2016 Board Meeting Schedule –The Board of Commissioners of the Preserves is required to provide public notice of the dates, times, and locations of its regularly scheduled meetings. The regularly scheduled meetings will be held at 5:30 pm in the conference room at the Forest Preserve Headquarters. Meetings will be held the third Wednesday of every month, with the exception of October to accommodate the Budget and Levy, 30 day layover. Cheryl requested that the meetings conducted at the partner organizations, such as Klehm, Macktown, and Colored Sands be shifted to different times of the year, but keep the dates as recommend. Mike Holan will work out the location changes. Mary McNamara Bernsten made a motion, Jeff Tilly seconded, to approve the 2016 Board of Commissioners schedule. Motion passed unanimously.

 

Land Acquisition – Jerry Paulson from the Land Advisory Council presented a possible land purchase to the board. The owner of 10217 Yale Bridge Road would like to sell his 4.16 acre property. He wants to sell the eastern 2.4 acres to the Forest Preserve and the remaining 1.76 acres with house and out buildings to a private party. He has a desire to sell to the Forest Preserve because he would like to see that portion of the property preserved and maintained as a natural area. The division of the property is only possible if the land is sold to an adjacent property owner. The owner has agreed to a purchase price of $2,000 per acre for a total of $4,800. Staff recommends the property be classified as management reserve (a/k/a conservation land). Sufficient funds are available in the land acquisition fund. Land Advisory Council has reviewed the property and recommends purchase. Audrey Johnson made a motion Mike Eickman seconded to approve an ordinance for the purchase of 2.4 acres of land. Motion passed unanimously.

 

2016 Fee Schedules – Mike Holan mentioned that there are a few fees that the staff would like to have changed. Staff is proposing revisions to the 2016 Golf Fees and Charges and 2016 Fee Schedule. The changes would include adding a Special Use Permit variable fee starting at $25. This fee will vary depending on what requirements the permit holder will need. Mike Durand announced a rewards program with their golf fees, and the elimination of the adult superpass that is sold in conjunction with the Rockford Park District. Mary McNamara Bernsten made a motion, Audrey Johnson seconded to approve a resolution to revise the 2016 Golf Fees and Charges and 2016 Fees Schedules. Motion passed unanimously.

 

Well repair at Atwood Homestead Golf Course – The well at Atwood Golf Course is in need of repair and is identified in the 2016 budget. This work involves pulling the pump and then making the necessary repairs and resetting. The repairs needed are not known until the pump is pulled which makes bidding the proposed work difficult. Quotes were asked for pulling and resetting the well equipment from three contractors. The Great Lakes Water Resource Group (formerly Olson Well & Pump) submitted the low quote at $19,000. Once the pump and pipe is pulled and evaluated the extent of repairs needed will be better understood. Staff is recommending that repair work be performed by the same company that is pulling the well equipment, Great Lakes Water Resource Group, to avoid project delays. It should be noted that the entire scope of work may exceed the $30,000. Due to complications of the pulling of the well, the staff is seeking approval to negotiate the price of the repairs. The Board directed the staff to proceed with the pulling of the well, and analyzing it to see what repairs need to be done. Once the quote is received for the additional work, it will be decided if the repairs will need to go out to bid. Due to the fact that the pulling is less than $30,000, no vote needs to be taken.

 

 

UNFINISHED BUSINESS/DISCUSSION

Calendars – Audrey is objecting to the fee of $5.00 for the calendars. There are many organizations and non-profits that send out their year-end financials annually and since the Preserves year-end financials are included in the calendar, she does not feel there should be a charge for them. Judy advised that it is a $5.00 suggested donation, and that the sign posted at Headquarters front desk states that there is a $5.00 requested donation to offset the cost of production.

 

 

NEW BUSINESS

Introduction to Greenway Plan – Tom Hartley introduced the new greenways plan map. In the next few months, Tom would like the board to adopt the Greenways plan and handed out a greenways map plan for each Commissioner. Tom will contact an RMAP representative to schedule a time to give a presentation to the Board.

 

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm submitted a written report.

 

Golf Operations – Mike Durand submitted a written report. Mike gave an update on the gaming machines and is hoping to have the machines installed by February 2016.

 

Land and Development – Tom Hartley submitted a written report.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report.

 

Education – Don Miller submitted a written report.

 

Law Enforcement – Terry Nordberg submitted written report. Cheryl Maggio inquired as to an officer going to a citizens home to collect an unpaid camping fee. Mike reported that he had been in contact with Terry about this issue.

 

CLOSED SESSION

Audrey made a motion to go into closed session at 5:43 pm to discuss land acquisition. At 6:08 pm, the meeting returned to open session. No action was taken while in closed session.

 

Audrey made a motion to go into closed session at 6:52 pm to discuss personnel. At 8:17 pm, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

Holiday Party – December 9, 2015 at Klehm Arboretum, 11:30-2:30

 

ADJOURNMENT

Meeting adjourned at 8:18 PM.

Next board meeting 5:30 PM, Wednesday, December 16, 2015, Macktown Living History Center

 

 

Respectfully Submitted,

Ronelle Johnson

Recording Secretary