Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Board of Commissioners Minutes October 22

Forest Preserves of Winnebago County

BOARD MEETING

Forest Preserve Headquarters

October 22, 2014

 

PRESENT                                                                 STAFF

Judy Barnard                                                              Mike Holan, Executive Director

Mike Eickman                                                             Steve Chapman, Finance

Audrey Johnson                                                          Vaughn Stamm, Preserve Operations

Gloria Lind                                                                 Tom Hartley, Land and Development

Cheryl Maggio                                                            Mike Durand, Golf Operations

Mary McNamara Bernsten                                          Jamie Johannsen, Marketing

Randy Olson                                                               Don Miller, Director of Education

ABSENT                                                                                            GUESTS

Jacob Calhoun                        Lee Johnson

Peggy Konieczski                   Lenae Weichel

Dan Davis                               Joe Vanderwerff

Ray Ferguson

 

ROLL CALL

The meeting was called to order at 5:30 PM, by President Barnard. Julie Swanson called the roll.

 

PLEDGE OF ALLEGIANCE     Cheryl Maggio led the assemblage in the Pledge of Allegiance.

 

APPROVAL OF AGENDA and MINUTES     Minutes for the September 17 board meeting were approved.

 

PRESENTATIONS and PUBLIC PARTICIPATION

 

Introduction of new staff member – Mike Holan introduced the new Part-Time Administrative Assistant, Sue Winterhalter. The Board welcomed her to the Forest Preserve.

 

Excellence in Ecological Restoration Program – Jamie Johannsen gave an update on the Excellence in Ecological Restoration Program. Jamie gave a brief overview of how the program works and stated the Forest Preserve received a Silver Tier award for the program.

 

ACTION ITEMS

Bills for October – Mary made a motion, Audrey and Mike seconded, to authorize the payment of the bills for October in the amount of $540,291.61. Motion passed unanimously.

 

Delegate to IAPD annual business meeting – The District needs a delegate for the annual meeting and Mike Holan states the delegate is usually the executive director. Mike Holan recommended himself to be the delegate, Judy as the 1st alternate, Audrey Johnson as the 2nd alternate and Jamie Johannsen as the 3rd alternate. Mike Eickman made a motion, Mary and Gloria seconded, to appoint Mike Holan as the delegate, Judy as 1st alternate, Audrey as 2nd alternate and Jamie as 3rd alternate for the IAPD annual business meetings. Motion passed unanimously.

 

2015 Holiday Schedule – Gloria made a motion, seconded by Mary to approve the 2015 Forest Preserve holiday schedule. Motion passed unanimously.

Agreement with Hononegah Youth Soccer Association – HYSA uses the soccer fields at Roland Olson for tryouts, practices and soccer camps for boys and girls up to age 19. They are requesting an extension of the agreement for one year. Jake Calhoun and Peggy Konieczski spoke on behalf of the HYSA. They indicated that it is mostly the club teams out there training, and it provides a large enough space for the entire organization. Jake mentioned they may want to pursue a multi-year agreement in the future. Randy made a motion, Gloria seconded, to extend the Agreement with the Hononegah Youth Soccer Association for the use of Roland Olson Forest Preserve for the 2015 season. Motion passed unanimously.

 

Budget and Appropriations Ordinance – Audrey made a motion, seconded by Mike Eickman and Gloria, to adopt the Budget and Appropriations Ordinance. Roll call vote taken. Motion passed (7-0).

 

Levy Ordinance – Mary made a motion, seconded by Mike Eickman to adopt the 2015 Levy Ordinance. Roll call vote taken. Motion passed (7-0).

 

Agreement with Highway Department Salt Storage – The Winnebago County Highway Department is in need of a new road salt storage location in the northern portion of the county. The western half of Macktown, known as the Knox property, is unused and was offered to the Highway Department as a temporary site. In exchange the Forest Preserve has requested that the Highway Department locate the facility in an area that is planned for a future golf maintenance shop and that a new road be constructed to the facility that is aligned with the access road delineated on the golf course master plan. Dan Davis and Joe Vanderwerff spoke on behalf of the Highway Department. Randy mentioned that perhaps the Highway Department would want to hold off on paving the access road until the end of the contract in order to not have to repair the driveway several times if the Highway Department did not mind using a gravel roadway. Randy made a motion, seconded by Gloria to accept the Agreement with the Winnebago County Highway Department for a salt storage location. Motion passed unanimously.

 

Bids for Sugar River Campground Electrical Phase II – The Sugar River Campground electric upgrade phase II was put to bid in October. Funds for this project were allocated in the 2014-2015 budget. The project was put to bid now in hopes that phase II could begin in November of 2014 and be completed before the end of April 2015. The low bid was by Special Power for $71,070.00. The budget available for the work is $75,000. Staff recommend awarding the project to the low bidder, Special Power for $71,070.00. Judy mentioned she would like staff to look into any possible grants for electrical upgrades to be used at the other campgrounds. Audrey made a motion, Gloria seconded, to approve the installation of phase II electric upgrades at Sugar River Campground for $71,070.00 by Special Power. Motion passed unanimously.

 

NEW BUSINESS

Ballot Issue – Mike Holan discussed the issues with the ballot for the upcoming election for the Forest Preserve Commissioners. Mike stated that the Forest Preserve was left off some of the voting ballots, and then when the ballots were reprinted it said to only choose one candidate instead of two. Mike Holan spoke with Mike Scheurich and stated if the election is protested that the current Board members would stay seated until it was determined who the new board members would be.

 

BOARD DISCUSSION/COMMITTEE REPORTS

 

Committee Reports – Judy stated that for anyone who would like to be a part of the legislative reception to please stay after to determine a date and time for a meeting.

 

STAFF REPORTS

Preserve Operations – Vaughn Stamm submitted a written report.

 

Golf Operations – Mike Durand submitted a written report. He also gave a report on the Golftoberfest promotion. He passed out a report regarding the amount of people who participated in the promotion. Mike Durand said they got better than expected participation and will likely repeat the promotion in the future. Mike would also like to consider doing a kick-off event in the spring. He stated the golf numbers are exactly where he would expect them to be.

 

Land and Development – Tom Hartley submitted a written report. Master Plans for Sugar River and Seward Bluffs were given to commissioners.

 

Marketing and Community Relations – Jamie Johannsen submitted a written report. Jamie stated the Fall For The Forest Preserves event was very successful and she gave a picture slideshow. Jamie stated they would like to continue the event next year. Jamie mentioned the upcoming volunteer dinner and invited the Board members to attend.

 

Education – Don Miller submitted a written report. Don reported that “The Grove” is now a certified nature play space. Don reminded everyone about the upcoming Severson breakfast and invited the Board to attend.

 

Law Enforcement – Terry Nordberg submitted written report.

 

Strategic Plan Quarterly Update – Mike Holan gave a quarterly update of the strategic plan from June through September.

 

CLOSED SESSION

Audrey made a motion to go into closed session at 6:35 pm.

 

At 7:10, the meeting returned to open session. No action was taken while in closed session.

 

ANNOUNCEMENTS and COMMUNICATIONS

Judy distributed a registration form from Pam Clark-Reidenbach regarding an upcoming Board training.

 

ADJOURNMENT

Meeting adjourned at 7:11 PM.

Next board meeting 5:30 PM, Wednesday, November 19, Forest Preserve Headquarters

 

 

Respectfully Submitted,

Julie Swanson