Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

Executive Committee Minutes Aug. 11

Winnebago County Forest Preserve District
EXECUTIVE COMMITTEE MEETING
District Headquarters
August 11, 2010 – 5:30 PM

PRESENT STAFF
Bob Kinnison–Chairman–arriving 5:35 PM Thomas Kalousek, Executive Director
Tom Owens – Acting Chair until 5:35 PM Tom Hartley, Development
Doug Aurand Drake Branca, Operations
L.C. Wilson Mike Durand, Golf
Kay Mullins Jamie Johannsen, Marketing
Bob Hastings – arriving 5:34 PM Judi Day, Budget
Carolyn Gardner – arriving 5:44 PM Sally Claassen, Purchasing

ABSENT GUESTS
none Nancy Grimme Schilling
Donald L. Carlson
Wes Lindberg
Ron Schneider

CALL TO ORDER AND APPROVAL OF MINUTES
Acting Chairman Tom Owens called the meeting to order at 5:32 PM. Minutes for June 9 were approved.

BOARD ACTION ITEMS
Annexation to Cherry Valley Fire Protection District – Tom Kalousek presented Cherry Valley Attorney Wes Lindberg. Attorney Lindberg was there to request that the Cherry Valley Village boundary and the Cherry Valley Fire Protection boundaries be identical. When Cherry Valley annexed Forest Preserve District property in 2007 the fire protection boundaries were not changed. Some of the area annexed was within the New Milford Fire Protection District. Attorney Lindberg had prepared a resolution; however, Forest Preserve District staff had already prepared an ordinance for the Commissioners to sign. Doug Aurand moved to approve the annexation agreement to Cherry Valley Fire Protection District with the tax codes added, seconded by L.C. Wilson. Motion passed unanimously.

Donation of land – Stone Bridge Forest Preserve – Tom Hartley presented the donation of an addition of 61 acres adjacent to Stone Bridge Forest Preserve from Natural Land Institute. The only stipulation is for Natural land Institute to be recognized. The Forest Preserve District is also adding 10 acres with the purchase of the Butterworth property that is adjacent to the 61 acres from Natural Land Institute. Aurand moved to approve the donation of land adjacent to Stone Bridge Forest Preserve, seconded by Wilson. Motion passed unanimously.

EXECUTIVE COMMITTEE ACTION ITEMS

Revised budget guidelines &
First review – 2011 Budget Ordinance and Levy – Kalousek presented the revised budget guidelines and the first review of the 2011 Budget Ordinance and Levy. The recommended fund balance for the Corporate Fund is increased. The Consumer Price Index is projected to be 2.7% which is up from last year but the estimated equalized assessed valuation is expected to be lower than last year. Health insurance premiums are expected to increase 14% in 2011. The number of law enforcement deputies will be cut back to save money. There will be no additional full-time employees. Klehm Arboretum and Severson Dells will continue to receive financial assistance. Aurand moved to approve the revised budget guidelines and the 2011 Budget Ordinance and Levy, seconded by Carolyn Gardner. Motion passed unanimously.

Tax abatement request – Kalousek presented the tax abatement request for Ingersoll Cutting Tool Company in Cherry Valley. Kinnison moved and Wilson seconded to approve the tax abatement request. Aurand reported that the Forest Preserve District cannot afford tax abatements and they are not part of the mission of the Forest Preserve District. Aurand reported school districts and townships were not giving tax abatements. Wilson reported he is in favor of this tax abatement to help businesses and provide unity in the City. Gardner reported she agrees with Wilson. A vote was taken with Gardner and Wilson voting yes; Aurand, Kinnison, Owens, Mullins, and Hastings voted no. Motion did not pass; 2 for and 5 against.

Bids – gasoline – Sally Claassen presented the bids for gasoline that the Rockford Park District, City of Rockford, and Rockford Airport participated in. Owens moved to approve the gasoline bid, seconded by Mullins. Motion passed unanimously.

STAFF REPORTS
Operations – Drake Branca reported on camping and shelterhouse statistics that were down due to all the rain and mosquitoes. There was some flood damage with culverts washed out, a lost boat ramp at Trask Bridge Forest Preserve, and a lost dock at Atwood Homestead Forest Preserve that was found with a PDRMA claim of $30,000. Owens inquired on the bottomland at Pecatonica Forest Preserve that was seeded with parts under water but Branca reported the Forest Preserve District will have to wait to see how much is lost there.

Land and Development – Hartley reported September 2 the Forest Preserve District is expecting an agreement for access to County Line Forest Preserve. Open Lands Trust will purchase land for the Forest Preserve District and sell back to Boone county Conservation District and Forest Preserve District at the purchase price less the value of a conservation easement. The Forest Preserve District will pay the interest charges to Open Lands. The funds to purchase the property will come from grants. The Forest Preserve District and Boone County Conservation District currently have a letter of inquiry to the Illinois Clean Energy Fund. We are hopeful that the fund request will be accepted and we would be able to purchase the property by December 2010.

Marketing and Community Relations – Jamie Johannsen reported the Forest Preserve District candidates running for office were emailed, and those without an email address were mailed information, so they can post information about themselves on the Forest Preserve District web site in a secure manner that will be visible on September 6 and will have the candidates listed randomly.The Winnebago County Fair is August 17-22. The Forest Preserve District will have a large booth with an aquarium again to attract interest. The booth will be manned by Forest Preserve District staff. Kinnison commented he would like the Forest Preserve District to have a booth at the Boone County Fair. Johannsen will look into it next year.

Golf – Mike Durand reported the junior golf program concluded this week. The high school tryouts are starting now with four high school teams utilizing District courses. The numbers are good and junior golf is thriving. The Winnebago County Amateur is this weekend at Macktown Golf Course. The second half of the golf season will start with promotions and discounts including family golf to fill non-prime and slower tee times. Golf statistics reflect on the wet hot July conditions. Ledges Golf Course has been flooded the last two weekends. Turf grass is suffering but the grass will recover.

Executive Director – Kalousek reported there will be a meeting Thursday, September 2 at 5:45 PM before the full board meeting. A public hearing on the 2011 budget will be held on Wednesday, September 29 at 5:00 PM at District Headquarters and a member from the Executive Committee should attend.

There will be meetings on Tuesday, September 7 and Wednesday, September 8 from 7:00-9:00 PM at District Headquarters for the Forest Preserve District candidates running for office.

The Forest Preserve District is tied to the County electronically for telephones, internet, and accounting and the T1 has failed so there will be a process to rebid for an electronic connection.
A plaque is being planned to recognize the work the Executive Committee Members have done to create a new government structure for the Forest Preserve District.

ANNOUNCEMENTS

Next Board meeting—6:00 PM Thursday, August 12, Courthouse
Next Committee meeting – 5:45 PM Thursday, September 2, Courthouse
Public hearing on 2011 annual budget – 5:00 PM Wednesday, September 29, District Headquarters
ADJOURNMENT

The meeting was adjourned at 6:45 PM by Chairman Kinnison.

Evelyn Winckler
Recording Secretary

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