Laona Heights Sugar River Colored Sands Sugar River Two Rivers Ferguson Hartley Memorial Trask Bridge Four Lakes Pecatonica River Pecatonica Wetlands Crooked River Grove Creek Seward Bluffs Klehm Forest Preserve Severson Dells Fuller Memorial Cedar Cliff Indian Hill Hinchliff Memorial Kilbuck Bluffs Trailside Kishwaukee Gorge South Kishwaukee Gorge North Rockford Rotary Kishwaukee River Oak Ridge Blackhawk Springs Deer Run Espenscheid Memorial McKiski County Line Kieselburg Roland Olson Stone Bridge Clayton Andrews Ledges Hononegah J. Norman Jensen Millrace Isle Macktown Atwood Homestead Forest Preserve Headquarters

EXECUTIVE COMMITTEE MINUTES Jan. 14

Winnebago County Forest Preserve District
EXECUTIVE COMMITTEE MEETING
Headquarters
January 14, 2009 – 5:30 PM

PRESENT STAFF
Scott Christiansen – President Tom Kalousek, Executive Director
Bob Kinnison – Chairman Drake Branca, Operations
Randy Olson Tom Hartley, Development
L.C. Wilson Mike Durand, Golf
Bob Hastings Jamie Johannsen, Marketing
Doug Aurand Sally Claassen, Purchasing
Kay Mullins
GUESTS
ABSENT
Tom Owens

CALL TO ORDER AND APPROVAL OF MINUTES

Chairman Bob Kinnison called the meeting to order at 5:30 PM. Minutes for December 17 and 23 were approved.

COMMITTEE ACTION ITEMS

Bids – fertilizers and chemicals & vehicles and equipment – Sally Claassen presented the annual bids for fertilizers and chemicals that are used on golf courses and forest preserve restoration sites and the bids for vehicles and equipment. Three vehicles and the equipment are replacement items. In all cases the lowest bidder to meet specifications was recommended. Randy Olson moved, seconded by L.C. Wilson to approve the fertilizers and chemicals and the vehicles and equipment bids. Motion passed unanimously.

BOARD ACTION ITEMS

Resolution for change in governance – Tom Kalousek presented a resolution endorsing a change in state statutes that would allow for a separate governing board. Kalousek reported that the proposed changes had been shared with the entire board of commissioners and a few minor changes have been made, shown in bold. This resolution will be taken to the full board on January 22.

Olson was still concerned about having a balanced election process and suggested the following wording be inserted. “Nomination of candidates for the office of commissioner at the initial and all succeeding elections shall be made by petition signed in the aggregate for each candidate by not less than 100 qualified voters of the forest preserve district” Kalousek reported the second change would insert the wording “at the time of the appointment” in the statute regarding appointees for commissioner. Olson moved, seconded by Wilson to approve the proposal for change in governance with two changes. Motion passed unanimously.

Budget amendment – land acquisition – Tom Hartley presented the budget amendment for land acquisition. Fund balances in the last fiscal year need to be moved to this fiscal year to be used for land acquisition. Doug Aurand moved, seconded by Bob Hastings to approve the budget amendment for land acquisition. Motion passed unanimously.

STAFF REPORTS

Operations – Drake Branca reported two employees, Mike Groves and Tom Hartley participated in a fly over in the Kishwaukee River corridor, Severson Dells, Pecatonica River, Seward Bluffs, Pecatonica Wetlands, and Rockford Park District’s Page Park to count deer population yesterday. Illinois Department of Natural Resources (IDNR) would like to see no more than 25 deer per square mile and 42 deer per square mile were seen yesterday which is a reduction of 295 deer per square mile as seen in 2004. The District will have qualified employees do a deer reduction again this winter to control the spread of chronic wasting disease.

Development – Hartley reported the Blackhawk Springs reforestation project was under budget so a Phase II of that project to remove more box elder trees is out to bid and will be presented at the recessed meeting on January 22. The District hopes to close on the Willow Creek property on February 4.

Community Relations – Jamie Johannsen reported the email newsletter will have the second issue out soon and the web site will have upgrades to make it more user friendly. The Visitors’ Guide will have an updated map and be reprinted this year. The first Monday in February will start shelterhouse reservations.

Golf – Mike Durand reported player card sales and private golf car registrations are down significantly compared to 2008. Economic conditions and severe winter weather could be reasons for the decline. The discount period runs until the end of February. We will monitor the situation and consider extending the discount period through March 31, 2009.

Director – Kalousek reported the Knox property has not met the requirements of IDNR and they would like their grant money returned. Next Tuesday Kalousek, Hartley, and Attorney Mike Scheurich will meet with a hearing officer to request another extension and they will also inquire about the Ace of Diamonds property. The County Board is planning a retreat here at Headquarters this Saturday at 8:00 AM.

ANNOUNCEMENTS

Next Board meeting – 6:00 PM Thursday, January 22, Courthouse
Next Committee meeting – 5:45 PM Thursday, January 22, Courthouse
RECESS
The meeting was recessed at 6:32 PM by Chairman Kinnison.

Evelyn Winckler
Recording Secretary

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